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BOOK ib J FACEa,20 ANALYSIS: An estimate was obtained from Southern Petroleum Systems, which was the firm that replaced the lines and tanks at both the Sheriffs Office and Road and Bridge. The price to remove and replace both dispensers is $8,535. Currently, we have a credit due us from Southern Petroleum Systems in the amount of $2,044.07. If Southern Petroleum Systems was used , the net cost would be $6,490.93. Since we have used Southern Petroleum Systems for all the work up to this point, it makes logical sense to issue a final change order and have the fuel dispensers replaced utilizing the savings that could be obtained from the credit due back to the County. RECOMMENDATION: Authorize Change Order Number Three to be issued for the replacement of two fuel dispensers at the Sheriffs Office for $8,535.00. With the credit ($2,044.07) due the County, the net total amount of the replacement will not exceed $6,490.93. General Services Director Tom Frame reviewed the memorandum and staffs recommendation. Chairman Macht recalled that the Council of Public Officials had originally recommended that the combined fueling facility with the School Board also include the Sheriff's Department. He asked if combining the Sheriff's Office with the County/School Board's facility had been discussed as he felt it would result in many savings. Public Works DirectorJames Davis advisedthatthe consultanthad done apreliminary study. The plan is that the County's, the School Board's, and the Sheriff s Department's fuel needs will be served in that to -be -built facility. Undersheriff Jim Davis has been a part of the planning and everyone is on the same page. The recently received environmental study on the land shows that the 25 -acre site is clean. He expected the Option Agreement to be exercised prior to the August 4'h deadline. There was a brief discussion of why southern Petroleum Systems was chosen and why the credit existed in this instance. County Attorney Vitunac explained the applicable law. ON MOTION by Commissioner Stanbridge, SECONDED BY CommissionerAdams, the Board unanimously approved Change Order Number 3 to the contract with Southern Petroleum Systems in the net amount of $6,490.93, as recommended by staff. JULY 27, 1999 78 _I