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r BOOK h 0 PAGE 57 Commissioner Ginn left the meeting for a previously scheduled appointment. 11.B. HOBART TOWER SPACE LEASE - COMMUNICATIONS INTERNATIONAL. INC. (800 MHZ RADIO SYSTEM - MED 4 AND MED 8 ANTENNA SYSTEMS - aM TRANSMIT AND RECEIVE COMBINING SYSTEM The Board reviewed a Memorandum of July 20, 1999: TO: Honorable Board of County Commissioners THROUGH: James E. Chandler, County Administrator FROM: Doug Wright, Director of Emergency Services t), w DATE: July 20, 1999 SUBJECT: Approval of Tower Space Lease With Communications International, Inc. The 405' County owned Hobart Tower located at Hobart Park is nearing its loading capacity given the existing leases and the fact that additional equipment and coax were added to the tower when it became the hot back-up site for the county -wide 800 MHz radio system. The County also needs to replace the Med 4 and Med 8 antenna systems on the tower which must be retained inasmuch as they are required by the State. As an alternative to replacing these county owned Med 4 and Med 8 antenna systems on the tower, Communications International, Inc., has offered to make available to the County the use of a transmit and receive combining system with a value of $68,076 in exchange for the free' use of Hobart Tower for four (4) UHF antennas utilized by the company for a period of eight (8) years. Staff has been in negotiations with Communications International regarding this matter and the proposed lease attached as backup contains the entire agreement in legal form. In summary, the lease provides for the following consideration: 1. Communications International will provide a transmit and receive combining system with a value of $68,076 which includes installation; for use by the County in exchange for free use of the tower for four UHF antennas used by the company for a period of eight (8) years. 2. At the end of the eight year period, the UHF transmit and receive combining system will become the property of and an asset of the County. At the end of the eight year period, Communications International will begin paying an annual tower rental fee that is in effect and applicable to all other lessees on the tower at that time as approved by the Board. 4. Communications International will be responsible for and provide maintenance for the UHF transmit and receive combining system at no charge to the County during the eight year period The maintenance provided will be in compliance with accepted practices and standards of the communications industry. Staff submits that the following benefits to the County could be derived by utilization of a transmit and receive combining system: Using a combining system, separate antennas for each transmitter or receiver are not required. One transmit antenna on the tower can serve up to 10 transmitters and one receive antenna can serve up to 24 receivers. AUGUST 3, 1999 -50- 0 0