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6 Commissioner Adams appreciated UndersheriffDavis coming to today's meeting to handle this matter but was very concerned that the Sheriff's Comptroller, Ricky Dees, was not here to answer the Board's questions. She was also sorry that the Sheriffwas not here. In 1997, the budget broke the expenses down into food, clothing and linens categories. Also, a food budget of $337 was detailed, with staff meals at 88¢ indicated as part of the budget. The revenue side is included in the budget but not the expenditures. Administrator Chandler explained that the basic problem is that last year, as the funds were received, the expenses were allocated on a monthly basis. For the current fiscal year, the Sheriff asked to be able to estimate on a annual basis and incorporated $730,000 in revenue for housing, allocating $492,750 for federal prisoners. The assumption was that expenses were also included, however the budget is short because insufficient dollars were requested for expenses. Director Baird felt the Sheriffs Department had worked very hard to get the request down to $68,000 and he believed they do need the funds. However, they have continued the error in next year's budget. He believed that the easiest solution would be to reduce that amount out ofthe budget entirely and go back to monthly allocations. Administrator Chandler recommended that the Sheriff's Department be given the $68,000 in the current fiscal year's budget to be addressed on next week's agenda with next year's budget being corrected to go back to a monthly allocation as it was previously handled. Undersheriff Davis stated that he had only learned of this meeting yesterday, and Chairman Macht noted that this meeting has been advertised for months. Administrator Chandler also noted that the dates for these meetings were set in July and advertised. Also the TRIM notices which were mailed in August notice these hearings. SEPTEMBER 8, 1999a N O f'. -7— •