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• <br />11.H.5. SOUTH COUNTY REGIONAL WASTEWATER <br />TREATMENT FACILITY - WHARTON-SMITH. INC. - CHANGE <br />ORDER NO. 4 (FINALI, FINAL PAY REQUEST AND CONTRACT <br />RECONCILIATION- PAYMENT FOR ADDITIONAL ENGINEERING <br />SERVICES TO CAMP DRESSER & MCKEE, INC. <br />The Board reviewed a Memorandum of November 16, 1999: <br />DATE: NOVEMBER 16, 1999 <br />TO: JAMES E. CHANDLER <br />COUNTY ADMINISTRATOR <br />FROM: DONALD R. HUBBS, P.E-�E <br />DIRECTOR OF UTILITY. S]���tC E5 <br />PREPARED STEVEN J. DOYLE, P.E. <br />AND STAFFED CAPITAL PROJECTS MANAGER <br />BY: <br />SUBJECT: SOUTH COUNTY REGIONAL WASTEWATER TREATMENT FACILITY <br />CHANGE ORDER No. 4 (FINAL), FINAL PAY REQUEST AND CONTRACTUAL <br />RECONCILIATION <br />INDIAN RIVER COUNTY PROJECT NO. UW -90-000-169-111.00 <br />BACKGROUND <br />On June 3, 1997, the Indian River County Board of County Commissioners approved a contract with <br />Wharton -Smith, Inc. (Contractor) for the above -referenced project. The project has a Substantial <br />completion date of November 15, 1998, and a Final completion date of January 24, 1999. Substantial <br />completion occurred on July 22, 1999, approximately 249 -days after the required date of Substantial <br />completion. Final completion occurred on November 1, 1999, approximately 101 -days after the required <br />date of Final completion. Indian River County has been operating the new Wastewater Treatment <br />Facility (WWTF) since July 1999. The Utility has incurred added expenses for the discharge of <br />wastewater to the City of Vero Beach by failure of the Contractor to achieve the specified date for <br />substantial completion as defined in the contract documents also the engineering consultant, Camp <br />Dresser and McKee Inc. submitted a request for payment for additional services. Staff has reviewed all <br />claimed costs submitted by our consultant (Camp, Dresser & McKee Inc) and concurs that all services <br />were incurred outside of the original contract scope as a result of project delays. <br />On October 6, 1999, the Contractor, (Exhibit -A) requested a reduction in retainage from ten percent <br />(101%) to five percent (5%). The Utilities Department denied the request for reduction in retainage until <br />all work had been completed. The work to be performed by Wharton -Smith has since been completed <br />effective November 1, 1999. <br />Change Order No. 4 adjusts the contract amount to reflect all previous change order; and <br />compensates the County for the additional expenses incurred (potential liquidated damages) as a result of <br />the Contractor's failure to achieve substantial completion and final completion in accordance with the <br />Contract documents. <br />The County has incurred additional expenses in the amount of approximately $71,600 and $58,000, <br />respectively for additional engineering services -dining -construction and for additional wastewater <br />operating costs associated by the Contractor's failure to achieve substantial completion and final <br />December 7, 1999 <br />101 <br />• <br />BOOK I h <br />