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I <br />'` <br />Bow Iii �"� ur 1 <br />DATE: <br />December 20, 1999 <br />TO: <br />BOARD OF COUNTY COMMISSIONERS <br />THRU: <br />James E. Chandler, County Administrator <br />RATE <br />Thomas Frame, General Services Director 1G...e,r�•�w..�_ <br />FROM: <br />Fran Powell, Purchasing Manager�0 <br />SUBJECT: <br />Bid Award: IRC #2017 Emergency Generator Maintenance <br />Stuart, Florida <br />Contract/Department of Emergency Services <br />BACKGROUND INFORMATION <br />The Department of Emergency Services currently has eight (8) locations throughout the County <br />with emergency generators as backup in events of power failure. This bid establishes an annual <br />preventative maintenance program for all eight units and a guaranteed two (2) hour response <br />time to equipment failure. Specifications were mailed to fifteen (15) vendors and advertised in <br />the Press Journal on October 20, & 27, 1999. Deadline for receipt of bids was scheduled for <br />November 4, 1999 at 2:00 P.M. at which time five (5) vendors replied with bid prices, and two <br />(2) vendors submitted "No Bids". <br />BID TABULATION <br />VENDORS <br />GRAND TOTAL <br />HOURLY REPAIR <br />FDUD OVERTIME <br />RATE <br />RATE <br />Dietz Enterprises <br />$4,290.00 <br />$55.00/hr <br />$82.50/hr <br />Stuart, Florida <br />Ringhaver Equipment <br />$4,905.00 <br />S63.00/hr <br />S75.00/hr <br />Palm Bay, Florida <br />Tia Armature Works <br />$5,894.00 <br />$64.00/hr <br />$96.00/hr <br />Orlando, Florida <br />Florida Detroit Diesel <br />$7,180.00 <br />$68.00/hr <br />$102.00/hr <br />Ft. Pierce, Florida <br />Emergency Power Systems LTD <br />$16,800.00 <br />$75.00/hr <br />$112.00/hr <br />Orlando, Florida <br />Newmans Power Systems, Ft. Pierce, <br />No Bid <br />Ring Power Systems, Jacksonville <br />No Bid <br />a' •l • a t. 9 <br />L4401 morn J• :# <br />RECOMMENDATION <br />Communications/Other Utility Services <br />001-107-519-034-39 <br />$5,000.00 <br />Staff recommends that the bid be awarded to the second lowest bidder, Ringhaver Equipment of <br />Palm Bay. Florida for an annual cost of $4,905.00. The bid submitted by Ringhaver Equipment <br />of Palm Bay, Florida is the most responsive and responsible bidder meeting specifications as set <br />forth in the Invitation to Bid. Justification provided in the attached department memorandum <br />dated December 13, 1999. <br />JANUARY 4, 2000 <br />-40- <br />