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FOO Background Information A purchasing card program provides a method to efficiently purchase and pay for small dollar transactions. Instead of issuing blanket purchase orders for small dollar transactions, employees will be able to use a credit card, reducing paperwork and the burden of tracking individual purchase orders. Before implementing the program county wide, a pilot program will be put in place for selected departments. After a trial period of 3 to 6 months, results of the pilot program will be evaluated. Over the following year, the program will be expanded county wide. To implement the Purchasing Card Program, the following steps will be taken: 1) A credit limit is set for each individual card. 2) Merchant Category Code blocks will be set for individual cards or groups of cards to establish pre- set categories where the cards can be used. 3) Transaction dollar Limits will be established to restrict the amount of any single purchase. 4) A limit will be set for the maximum dollar amount and number of transactions in a 24 hour period. 5) At a minimum, each card will have the following: County name; tax exempt number, cardholder name; and statement that card is to be used for official purposes only. The County will receive a monthly statement detailing all charges made during the month. The County has full protection for misuse on purchasing cards for up to $15,000 per terminated employee under the Visa Liability Waiver Program. First Union will pay to the County annually a rebate of the Annual Charge Volume. First Union has approved an initial credit line of $1,500,000. As the first step in the Purchasing Card Program, the Board of County Commissioners must approve the Purchasing Card Agreement between First Union National Bank and the County. The Board must also approve the Certificate of Borrowing Resolution prepared by the County Attorney. Requested Action Request the Board of County Commissioners to authorize the Chairman of the Board to sign the Purchasing Card Account Agreement from First Union National Bank and approve the Resolution prepared by the County Attorney authorizing the issuance of Purchasing Cards in the name of Indian River County. ON MOTION by Commissioner Stanbridge, SECONDED BY Commissioner Ginn, the Board unanimously adopted Resolution 2000-008 authorizing the issuance of purchase cards in the name of Indian River County on account with First Union National Bank and granting authority to the County Administrator to designate the recipients of the cards and authorized the February 1, 2000 58 • •