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H.C. MAIN LIBRARY - PHASE I OF ARCHITECTURAL SERVICES - DOW HOWELL GILMORE ASSOCIATES, INC. The Board reviewed a Memorandum of February 15, 2000: Date: February 15, 2000 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From: Thomas W. Frame, General Services Director •"'" �°`� "`P Subject: Phase I of Architectural Services by Dow Howell Gilmore Associates, Inc., for Main Library EXHIBITS: Proposed Agreement between Dow Howell Gilmore Assoc. and Indian River County BACKGROUND: Last summer, General Services was tasked to established some price estimates to build modifications to the Main Library, the North County Library and costs associated with a new library to be built in conjunction with Indian River Community College. These cost estimates were to be factored into the last five years of sales tax expenditures to be adopted by the Board of County Commissioners. Subsequently, in early summer 1999, the Board adopted a budget schedule for these requested funds. As such, the Board funded a request for $850,000 for the Main Library. Initially, the proposed expansion of the Main Library considered was the enclosure of the terrace that has been closed to the general public for some time. Upon reviewing the structure, there was concern relative to the cost of spanning a roofed structure over the terrace. As an alternative, thought was given to enclosing the northwest comer of the facility. As the focus shifted more into the specifics of the potential project, a better understanding of needs formed. Also, when considering the construction of a number of individual additions separately at differing times, it appears as though the costs would increase due to mobilization costs and logistics of construction location on the site. It became apparent that consideration may be appropriate for a more comprehensive expansion that would be more cost effective. Additional issues that became apparent were a number of improvements that might be considered operational/maintenance items within a very short period of time. The roof that has a ten-year guarantee will expire this year. The library has had an on going problem with leaks and while the manufacturer has made repairs, that will cease after this year. The type of roofing that would be placed on any addition would most likely be of a different composite type. It clearly would be prudent to consider whether or not a complete re -roofing would be appropriate. February 22, 2000 -34- • 0 BOOK H.C. MAIN LIBRARY - PHASE I OF ARCHITECTURAL SERVICES - DOW HOWELL GILMORE ASSOCIATES, INC. The Board reviewed a Memorandum of February 15, 2000: Date: February 15, 2000 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From: Thomas W. Frame, General Services Director •"'" �°`� "`P Subject: Phase I of Architectural Services by Dow Howell Gilmore Associates, Inc., for Main Library EXHIBITS: Proposed Agreement between Dow Howell Gilmore Assoc. and Indian River County BACKGROUND: Last summer, General Services was tasked to established some price estimates to build modifications to the Main Library, the North County Library and costs associated with a new library to be built in conjunction with Indian River Community College. These cost estimates were to be factored into the last five years of sales tax expenditures to be adopted by the Board of County Commissioners. Subsequently, in early summer 1999, the Board adopted a budget schedule for these requested funds. As such, the Board funded a request for $850,000 for the Main Library. Initially, the proposed expansion of the Main Library considered was the enclosure of the terrace that has been closed to the general public for some time. Upon reviewing the structure, there was concern relative to the cost of spanning a roofed structure over the terrace. As an alternative, thought was given to enclosing the northwest comer of the facility. As the focus shifted more into the specifics of the potential project, a better understanding of needs formed. Also, when considering the construction of a number of individual additions separately at differing times, it appears as though the costs would increase due to mobilization costs and logistics of construction location on the site. It became apparent that consideration may be appropriate for a more comprehensive expansion that would be more cost effective. Additional issues that became apparent were a number of improvements that might be considered operational/maintenance items within a very short period of time. The roof that has a ten-year guarantee will expire this year. The library has had an on going problem with leaks and while the manufacturer has made repairs, that will cease after this year. The type of roofing that would be placed on any addition would most likely be of a different composite type. It clearly would be prudent to consider whether or not a complete re -roofing would be appropriate. February 22, 2000 -34- • 0