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Date: February 29, 2000 <br />To: Honorable Board of County Commissioners <br />Through: James E Chandler, County Administrator <br />From: Thomas W. Frame, Director, Department of General Services <br />Subject: Plumbing Controls for IRC Jail <br />BACKGROUND: <br />On August 24, 1999, the Board awarded a bid to I -Con Solutions for electronic automated <br />plumbing controls to be used at the County Jail. This was the result of a competitive bid (IRC <br />Bid #9073) for which Icon was the lowest bidder. These automated plumbing fixtures replace <br />the existing spring-loaded fixtures, many of which malfunctioned as early as six weeks after <br />installation. With the electronic automated fixtures, down time after three years has been non- <br />existent. <br />At the time the County sought bids for these fixtures, there were only two vendors. Icon <br />Solutions, the low bidder, was the manufacturer. Willoughby Industries, was a vendor that <br />purchased its fixtures from 1 -Con. <br />After contacting Icon, representatives have assured us that they will still honor the bid prices <br />into this fiscal year. The budget was approved for an amount of $70,000 to complete Buildings <br />C & D which are phases 2 &3. upon completion of these buildings all jail fixtures will have <br />been up -graded to the electronic automated fixtures. <br />RECOMMENDATION: <br />Authorize staff to proceed with the purchase of the electronic plumbing fixtures from I -Con <br />Solutions, Inc., under the terms of the awarded bid 49073 not to exceed $70,000. <br />Date: March 6, 2000 <br />To: The Honorable Board of County Commissioners <br />From: Thomas W. Frame, General Services Director <br />Subject: Additional Information Regarding Automated Plumbing Fixtures <br />for IRC Jail (Departmental Matters 11.C.2) <br />In the agenda transmittal memorandum, the budgeted figure of $70,000 was the requested <br />amount of expenditure to not be exceeded in order to purchase the plumbing fixtures. Based on <br />the unit price costs plus contingency, the new not to exceed amount may be reduced to $57,000. <br />March 7, 2000 <br />125 lavatory/toilet combinations @ $378 each $47,250 <br />40 shower fixtures @ $128 each 5.120 <br />Total 52,370 <br />9% Contingency 4.630 <br />Total Not to Exceed $57,000 <br />74 <br />