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BOOK iiJ PAGE 150 <br />DATE: APRIL 10, 2000 <br />TO: JAMES E. CHANDLER <br />COUNTY ADMIMSTRATOR <br />FROM: DONALD R. HUBBS, P.EW�l DIRECTOR OF UTILITY <br />PREPARED AND GENE RAUTH <br />STAFFED BY: OPERATIONS MANAGER <br />SUBJECT: MAINTENANCE OF WATER STORAGE TANKS <br />BACKGROUND <br />On January 28, 1997, the Board of County Commissioners entered into a water tank maintenance contract with Utility <br />Service Company, Inc., (see attached). The contract is currently providing annual inspection and water tank maintenance <br />for the County's three (3) elevated storage tanks (Kings Highway, Gifford and Roseland). The three (3) elevated tanks <br />were inspected and serviced in May of 1999 as scheduled. <br />ANALYSIS <br />The current water tank maintenance contract does not provide for coverage of the County's six (6) ground storage water <br />tanks. The staff of the Department of Utility Services has reviewed and conducted a performance audit inspection of each <br />of the six (6) ground storage water tanks. The following maintenance needs and associated expenses for each tank were <br />determined. <br />Location <br />Size <br />I Maintenance required <br />I Expense <br />Grand Harbor Re- pump <br />200,000 <br />Washout and paint <br />$11,967.00 <br />Station <br />gallons <br />North County <br />3,000,000 <br />Washout and paint <br />$45,265.00 <br />Reverse Osmosis Plant <br />gallons <br />South County <br />#1-2,000,000 <br />Washout and paint <br />$43,099.00 <br />Reverse Osmosis Plant <br />gallons <br />Repair piping, steel and concrete <br />South County Reverse <br />#2 —2,000,000 <br />Washout and paint <br />$43,858.00 <br />Osmosis Plant <br />gallons <br />air in , steel and concrete <br />North Beach Re- pump <br />#1— 750,000 <br />Washout and paint <br />$25,188.00 <br />Station <br />gallons <br />North Beach Re -pump <br />#2 — 750,000 <br />None Required, built 1999 <br />$0 <br />Station <br />gallons <br />Total <br />$169,377 <br />The expenses associated with each of the maintenance functions were obtained by proposal from Utility Services <br />Company, Inc. (see attached), for water supply purposes. <br />To have Utility Services Company provide this service is a natural extension of the existing contract and the price quoted <br />appears to be in line with the cost for this type of work. Further, it allows all work of this nature to be done by a single <br />entity, which is advantageous to the County. Section 105.03 Indian River County Code allows for entering a contract of <br />this nature without bid. For water supply purposes, tank maintenance of this nature is best performed during the off-peak <br />(Summer) months, so timing is critical for the proposed project <br />RECOMMENDATION <br />The staff of the Department of Utility Services recommends that the Board of County Commissioners accept and approve <br />the proposal for ground storage tank maintenance in the amount of $169,377.00 with Utility Services Company, Inc. <br />Funding will come from Account No. 471; Renewal and Replacement funds. <br />APRIL 189 2000 <br />