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INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: March 11, 2015 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility ServicescvAc Leo V6 Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District •Th• Subject: Summary of Results for RFP No. 2015023 Solid Waste and Recyclables Collection Services, Input on Policy Decisions and Recommendations for Award DESCRIPTIONS AND CONDITIONS: The Indian River County (IRC) Solid Waste Disposal District (SWDD) is responsible for providing for the collection, transportation, and disposal services for regulated solid waste in Unincorporated Indian River County as well as recycling services throughout Indian River County. Currently, these services are provided through exclusive residential and non-exclusive commercial Franchise Agreements with Republic Services of Florida, L.P. d/b/a Treasure Coast Refuse and Waste Management Inc. of Florida. These franchise agreements expire on September 30, 2015. On December 16, 2014, the SWDD Board approved the issuance of a Request for Proposals (RFP) for the Solid Waste & Recyclables Collection Services (RFP#2015023). On March 3, 2015, the SWDD Board approved staff recommendation to provide a summary presentation only with no voting by the Board on Tuesday, March 17, 2015 and scheduled a Special Call Meeting for 9:00 am on Wednesday, March 18, 2015 to obtain public input and award RFP#2015023. On March 3, 2015, the SWDD Board also approved distribution of 45,000 "Decision Time!" notices (see Attachment 1) to residents at the Customer Convenience Centers, through the franchised haulers, and at various County offices. Several printed and radio outlets were engaged to spread the message of the important solid waste and recycling decisions being made as part of the RFP process. The purpose of this agenda item is to provide the SWDD Board and the public with a summary of the RFP process, the various service options that were considered, input on the various policy decisions that need to be made and recommendations for award of RFP#2015023 with an overall goal to provide a high level of service for the solid waste and recycling services at the lowest possible cost to our residents while increasing recycling in Indian River County. This process aligns with the approved 2014 Solid Waste Master Plan and the SWDD Board's commitment to increase recycling participation to reach the Florida Legislature's goal of achieving 75% recycling by the year 2020. Indian River County's 2013 published recycling rate was 37% which triggered a letter from SWDD Agenda - Summary of Results for RFP, Input on Policy Decisions and Recommendations for Award Page 1 1