Laserfiche WebLink
CLERK TO THE BOARD <br /> MEMORANDUM <br /> MCCi LASERFICHE— DOCUMENT MANAGEMENT SOFTWARE <br /> The proposal includes: <br /> 1. Software Licensing and support <br /> 2. The Web Portal for Public and staff searching allows 25 retrieval connections <br /> simultaneously <br /> 3. The Data Migration of the existing images and indexing of the County Documents to <br /> Laserfiche <br /> 4. Scanning and indexing of all minute books from 1925 to present <br /> GRANICUS SOFTWARE <br /> 1. Imports agenda from the departments (includes routing and approval of documents) <br /> 2. Provides a webcasting platform that integrates with Microsoft Word, allowing the <br /> minutes to be built while leveraging the indexed video of the meeting embedded in <br /> Word for reference <br /> 3. Provides unlimited storage, unlimited users, and an indefinite retention schedule <br /> 4. Community participation tool that integrates with Apple, iPads and Android tablets <br /> 5. All agenda and meeting records are searchable <br /> 6. Compatible with Laserfiche <br /> 7. Granicus captures motions, votes, request to speak, and speaker timer during meetings <br /> BENEFITS TO THE COUNTY <br /> • Access to Board Records— Improves transparency of public records with the secure web <br /> portal allowing public and staff easy access to county documents. <br /> • Satisfies State Retention Laws - Laserfiche satisfies the State of Florida's public records <br /> retention law. Currently, we Microfilm all documents, but microfilm may become too <br /> expensive or not available in a few years. <br /> • Laserfiche is compatible with Granicus software - With Laserfiche in place the Granicus <br /> meeting minutes module will integrate with Laserfiche software. <br /> • Granicus provides meeting video indexed with agenda items <br /> • All meeting records searchable by agenda topic, minutes record, spoken word with <br /> closed captioning enabled in Granicus <br /> • Additional online features for mobile devices <br /> Software Proposals <br /> Clerk to the Board Page 2 <br /> 179 <br />