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Consent Agenda Item
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<br /> ,A INDIAN RIVER COUNTY, FLORIDA
<br /> * ,,I,*, DEPARTMENT OF UTILITY SERVICES
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<br /> Date: April 30, 2015
<br /> To: Joseph A. Baird, County Administrator
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<br /> From: Vincent Burke, P.E., Director of Utility Service 4$'
<br /> Prepared By: Gordon Sparks, P.E., Environmental Engineer , 7.3
<br /> Arjuna Weragoda, P.E., Capital Projects Manager „63
<br /> Subject: Final Payment for Engineering Consulting Services with Schulke, Bittle &
<br /> Stoddard, LLC., for Professional services for engineering design, permitting
<br /> and construction services for conflict resolutions between water and sewer
<br /> mains and proposed drainage on US 1 South of 11th Street SW to the County
<br /> line—UCP#4096
<br /> DESCRIPTIONS AND CONDITIONS:
<br /> On December 4, 2012 the Board of County Commissioners (BCC) approved Work Order No. 2 with
<br /> Schulke, Bittle & Stoddard, LLC, (SBS) for design, permitting, and construction phase services to resolve
<br /> conflicts between existing water and sewer facilities and proposed paving and drainage improvements by
<br /> the FDOT on US 1 from 11th Street south to the County Line. A total amount of$59,500 was approved for
<br /> these professional services. On January 21, 2014 Amendment No. 1 to Work Order No. 2 was approved
<br /> by the BCC for $18,741.88 for additional professional services as a result of revised drainage plans
<br /> submitted by the FDOT bringing the total to $78,241.88. On April 29, 2015 SBS submitted Final invoice
<br /> no. 12-147-23 for$1,653.68.
<br /> ANALYSIS:
<br /> The project is now substantially complete and construction services are now concluded. The total
<br /> amount approved for engineering services was $78,241.88. This included $5,000 for reimbursables such
<br /> as mailing, plan prints, copies and mileage. The actual design, permitting and construction services
<br /> totaled, $73,241.88, however, reimbursables totaled $7,148.62 or $2,148.62 above what was approved.
<br /> This was due primarily to design revisions by FDOT's consultant and field changes requiring additional
<br /> construction plans, copies and travel time. However, additional funding for reimbursables were not
<br /> included in Amendment No. 1 and this caused the overage in the original budgeted amount. The new
<br /> total amount spent on the project is $80,390.50 or$2,148.62 over what was approved.
<br /> FUNDING:
<br /> Funding for the project in the original amount of$78,241.88 was made available for the South to County
<br /> line Relocation account in the Utilities Fund. Funds for this project are derived from the R&R fund in the
<br /> operating budget. The operating fund budget is derived from water and sewer sales.
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