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Consent SvIA Indian River County Inter-Office Memorandum Office of Management and Budget To: Members of the Board of County Commissioners Date: May 27, 2015 Subject: Children's Services $200,000 Funding Match Update - Fiscal Year 2015/2016 Allocation From: Jason E. Brown - Director, Management & Budget Description and Conditions Each year, the Board of County Commissioners approves a funding allocation for Children's Services. This amount is then allocated to the applicants based upon recommendations of the Children's Services Advisory Committee. Staff submitted an initial funding recommendation for the fiscal year 2015/16 allocation on March 3, 2015. This item was tabled for further discussion on March 17, 2015. On March 17, 2015, the Board approved a base allocation of $651,965 for Children's Services with an additional allocation of up to $200,000 provided that these funds were matched by additional contributions from private donors. At the meeting, the Board requested an update on these matching funds in June. Staff has been coordinating with Hope Woodhouse, who is a member of the Children's Services Advisory Committee (CSAC) as well as the Funder's Forum CSAC Match Group, regarding the matching funds. Staff has been advised that as of May 22, 2015, an additional $228,500 has been pledged to match the County allocation. The United Way has set up a separate fund to receive and disburse these dollars. As of May 22, 2015, $108,000 out of the $228,500 in commitments has been received. Staff will continue to coordinate with the United Way and the Funder's Forum CSAC Match Group to obtain documentation that the remaining committed funds are deposited prior to disbursement of County funds. However, staff is confident that at least $200,000 will be received. Therefore, we will recommend that the CSAC make funding awards based upon the entire $200,000 match. In the (unlikely) event that the group does not reach the $200,000 match prior to July 15th, the funding amount could be reduced. This may require the CSAC to be re-convened to revise funding recommendations based upon the lower amount of funding. One of the requirements of the match was that the private donations were "additional" contributions and not the normal donations that were received through the normal fundraising process. Staff has received documentation showing that the funds were raised outside the normal fundraising process of various funding groups (e.g. John's Island Community Service League, Indian River Community Foundation, Quail Valley Charities Non Profit Collaboration Fund). The CSAC will hear presentations by applicant agencies and make funding recommendation on "June 5th-6th The Funder's Forum CSAC Match Group will provide their funding allocations to the CSAC prior to the CSAC's deliberations on allocations 128