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EIV SYSTEM: SECURITY PROCEDURES FOR UIV DATA 1.0 Introduction The Enterprise Income Verification System (EIV) is a system intended to provide a single source of income-related data to Agencies and HUD (hereafter referred to as Program Administrators) for use in verifying the income reported by tenants participating in the various assisted housing programs. The office of Public and Indian Housing is responsible for administering and maintaining the EIV system. The EIV system assists the Program Administrators in the upfront verification of tenant income by comparing the tenant income data obtained from various sources including: • Tenant-supplied income data is captured on Form HUD-50058 —Family Report and maintained in the Public Housing Information Center(PIC) database; • Department of Health and Human Services' National Directory of Nev, Hires Data(NDNH) • Social Security and Supplemental Security Income from the Social Security Administration; and, • User Profile information from the PIC database. Upfront income verification tenant data should only be used to verify a tenant's eligibility for participation in a HUD rental assistance program and to determine the level of assistance the tenant is eligible to receive. Any other use, unless approved by the HUD Headquarters EIV Coordinator or EIV Security Officer, is specifically prohibited and may result in the imposition of civil or criminal penalties on the responsible person or persons. Further, no adverse action can be taken against a tenant until the Program Administrator has independently verified the UIV information and the tenant has been granted an opportunity to contest any adverse findings through the established grievance process, or other legal procedures. 1.1 Applicability The procedures outlined in this document apply to Program Administrators that have access to the EIV system and UIV data and administering the Housing Choice Voucher Program. 1.2 Purpose The purpose of this document is to provide guidance to assure that the practices, controls and safeguards used by Program Administrators adequately protect the confidentiality of the tenant wage data and are in compliance with the Federal laws regarding the protection of this information; reduce the risk of a security violation related to the EIV system's software, network, or applications; identify and authenticate all users seeking access to the UIV data; deter and detect attempts to access the system without authorization: monitor the user activity on the EIV system. 153