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DATE : September 26 , 2001 TO : BOARD OF COUNTY COMMISSIONERS THRU : James E . Chandler, County Administrator l l FROM : Thomas W . Frame, General Services Director -'7lkG�r�4 G) SUBJECT : Public Exhibits and Displays in Courthouse BACKGROUND : In June 1995 , the Board of County Commissioners approved staff recommendations concerning the display of exhibits at the Courthouse and associated properties . A copy of those policies and procedures are included as part of this agenda item . Basically , the procedures require an interested party desiring to use the Courthouse for an exhibit to submit a written request to the General Services Director along with a hold harmless agreement. The request is then reviewed by the Director of General Services and forwarded with a recommendation to the Board of County Commissioners for their consideration . This policy has been enacted several times since its inception and appears to have been reasonably successful . In May 2001 , I presented a matter relative to art displays in the Courthouse and the Board authorized us to proceed with the installation of a art display wall hanging system that does not puncture the wall for individual pictures . The system has been purchased by Clerk of Court Jeff Barton and is being installed by Building and Grounds employees . The attached letter from Ms . Kathy Khy , Executive Director, Cultural Council of Indian River County, which detail the artwork and duration of the display . In essence the art display would occur over a period of time form October 15 , through December 15 , 2001 . There would be approximately 75 paintings and they would hang on the Walker System for displaying art as previously approved by the Board . RECOMMENDATION : Staff recommends that the request to display art from the Cultural Councilof Indian River County be approved subject to the appropriate hold harmless agreement being executed by the exhibitor and that the exhibitor agrees to the terms of the County ' s Policies and Procedures for displaying exhibits . ON MOTION by Commissioner Macht , SECONDED BY Commissioner Adams , the Board unanimously ( 4 - 0 , Chairman Ginn absent) approved that requests from the Cultural Council of Indian River County to display art be granted subject to the appropriate hold harmless agreement being executed by the exhibitor and that the exhibitor agrees to the terms of the County ' s Policies and Procedures for displaying exhibits , as recommended in the memorandum . October 2 , 2001 88 r i 1 ; 3