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TO : James Chandler, County Administrator <br /> THROUGH : James W . Davis , P . E . , Public Works Direct <br /> AND <br /> Christopher J . Kafer, Jr. . P . E . , County Engine <br /> FROM : Robert S . Skok. Civil Engineer <br /> -, <br /> SUBJECT : Emergency Purchase Order for Mitigation Work <br /> REFERENCE : Roseland Road Sidewalk Improvements — IRC Project No . 9916 <br /> DATE : September 21 . 2001 <br /> DESCRIPTION AND CONDITIONS <br /> On October 16 , 2000 staff received a St. John ' s River Water Management Permit for a project to <br /> construct a sidewalk along Roseland Road . Part of this project will be filling approximately 4 , 050 <br /> square feet of wetlands . One of the permit conditions is to provide mitigation for the impacted <br /> wetlands by clearing one acre of Brazilian Pepper trees at Donald MacDonald Park on Roseland <br /> Road . <br /> The Indian River County Sheriffs Department has an inmate work program in which inmate crews <br /> provide maintenance labor throughout the County for specific projects . Staff had two inmate crews . <br /> tentatively scheduled to start this tree removal work the week of May 28 . 2001 . After delaying the <br /> start date several times, the Sheriff s Department informed staff that they would not be able to <br /> perform this work for some time . <br /> Staff solicited bids from three companies, Southeast Chemtreat. Inc . . Southeast Chemical and Enviro <br /> Glade . Southeastern Chemtreat, Inc . was the only company to submit a bid in the amount of <br /> S 111648 . 00 . Keith Fisher, Manager of the St. Sebastian River Buffer Preserve , gave this firm a good <br /> reference . Thev have performed work for Mr. Fisher in the past . <br /> As directed by the Board ( meeting of September 18 . 2001 ) staff has contacted the St . John ' s River <br /> Water Management District to ask for a waiver from hauling pepper trees off- site in an effort to save <br /> money . Authorities with St . John ' s declined the waiver due to adverse impacts that would take place <br /> by allowing the pepper trees to remain on site . <br /> .ALTERNATIVES AND ANALYSIS <br /> Since the contract for the sidewalk project has already been awarded and clearing is scheduled for <br /> early October, and the sidewalk project would be delayed if normal bidding procedures were <br /> followed for mitigation work staff is requesting an Emergencv Purchase Order for this work. <br /> Alternative No . I <br /> Approve an Emergency Purchase Order for clearing of one acre of Brazilian Pepper trees in Donald <br /> MacDonald Park to Southeastern Chemtreat, Inc . in the amount of $ 11 , 648 . 00 , <br /> October 2 , 2001 <br /> 95 <br /> s , <br />