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7.H. BID #3022 - SEMIANNUAL CONTRACT FOR READY MIX CONCRETE - <br />RUSSELL CONCRETE OF VERO BEACH AND TARMAC AMERICA OF FT. <br />PIERCE <br />The Board reviewed a Memorandum of November 6, 2000: <br />DATE: November 6, 2000 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THRU: James E. Chandler, County Administrator <br />Thomas Frame, General Services Director-j....e is) <br />FROM: Fran Boynton -Powell, Purchasing Manager <br />SUBJECT: Bid Award: IRC #3022 Semi -Annual Contract for Ready Mix Concrete <br />Public Works/Road & Bridge Division <br />BACKGROUND INFORMATION <br />Bid Opening Date* <br />Advertising Dates• <br />Specifications Mailed to: <br />Replies: <br />October 5, 2000 at 2:00 P.M. <br />September 21 & 27, 2000 <br />Three (3) Vendors <br />Three (3) Vendors <br />Note: * CSR Rinker Materials has additional charges of $6 00 for environmental fees and fuel charges will be <br />added per load. <br />LAST YEAR EXPENDITURE $15,899.00 <br />RECOMMENDATION <br />Staff recommends the following: <br />• Award the bid to the two lowest bidders, Russell Concrete of Vero Beach as the first low bidder and <br />Tarmac America of FT Pierce as the second low bidder. This multiple award establishes a schedule bf <br />rotation to meet the delivery demands for the Road and Bridge Division. <br />• Establish an Open End Contract with both vendors and establish a not to exceed amount of $20,000.00 for <br />the period November 14, 2000 through May 13, 2001. <br />• Authorize the Purchasing Manager to renew this contract for two (2) additional six (6) month penods <br />subject to satisfactory performance, zero cost increase vendor acceptance and the determination that <br />renewal of this annual contract is in the best interest of the County. <br />NOVEMBER 14, 2000 <br />-31- <br />BK 116 PG 043 <br />BID <br />TABULATION <br />Estimated <br />Quantities <br />Last Budget <br />Year Prices <br />12 months <br />Russell Concrete <br />Vero Beach, Fl <br />(6 month price) <br />Tarmac America <br />Ft. Pierce, FI <br />(6 month price) <br />CSR Rinker <br />Vero Beach, Fl <br />(6 month price) <br />Concrete, 2,500 PSI <br />150 cubic yards <br />565.00 cuvd <br />S61.50 cuvd <br />570.00 cuvd <br />585.00 cuvd <br />Concrete, 3,000 PSI <br />10 cubic yards <br />567.00 cuvd <br />• S63.00 cuvd <br />S71.50 cuvd <br />587.00 cuvd <br />Concrete, 4,000 PSI <br />10 cubic yards <br />571.00 cuvd <br />566.50 cuvd <br />574.50 cuvd <br />S91.00 cuyd <br />Load Charge <br />40 loads <br />575.00 cuvd <br />S50.00 charge <br />5100.00 charge <br />575.00 charge <br />Grand Total <br />514,130.00 <br />512,520.00 <br />515,960.00 <br />• 517,530.00 <br />Note: * CSR Rinker Materials has additional charges of $6 00 for environmental fees and fuel charges will be <br />added per load. <br />LAST YEAR EXPENDITURE $15,899.00 <br />RECOMMENDATION <br />Staff recommends the following: <br />• Award the bid to the two lowest bidders, Russell Concrete of Vero Beach as the first low bidder and <br />Tarmac America of FT Pierce as the second low bidder. This multiple award establishes a schedule bf <br />rotation to meet the delivery demands for the Road and Bridge Division. <br />• Establish an Open End Contract with both vendors and establish a not to exceed amount of $20,000.00 for <br />the period November 14, 2000 through May 13, 2001. <br />• Authorize the Purchasing Manager to renew this contract for two (2) additional six (6) month penods <br />subject to satisfactory performance, zero cost increase vendor acceptance and the determination that <br />renewal of this annual contract is in the best interest of the County. <br />NOVEMBER 14, 2000 <br />-31- <br />BK 116 PG 043 <br />