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Bid Opening Date : September 26 , 2001 <br /> Advertising Dates : September 5 and 12 , 2001 <br /> DemandStar Broadcast to : Four Hundred Forty Four (444) vendors <br /> Specification Requested by : Two ( 2) vendors <br /> Replies : Two (2) vendors <br /> BID TABULATION : <br /> Vendor Lump SUm Bid Completion Time <br /> Perfect Balance, Inc . <br /> .TU Iter, FL $ 4 , 650 . 00 10 days (dependent upon response of other trades)The Phoenix Agency Inc <br /> Lutz, FL $ 19 , 075 . 00 12 days (days to complete balancing phase only) <br /> LI <br /> ESTIMATED BUDGET : $ 251000 . 00 <br /> TOTAL AN[ OUNT OF BID : $ 19 , 075 . 00 <br /> SOURCE OF FINDS : 315 - 109 - 571 - 066 29 <br /> Main Library — Other Buildings <br /> RECOMMENDATION : <br /> The apparent low bidder (Perfect Balance) has noted an exclusion to the adjoining (existing) <br /> parts of the HVAC systems ; that would not provide adherence to the Invitation to Bid <br /> specifications . Specifically, Part 1 of the Technical Specifications under 1 . 1 Scope of Services. <br /> C . 3 states "Perform TAB (Test and Balance) of the HVAC (Heatin (y Ventilation Air <br /> Conditioning) systerns including both new and existing equipment and devices in accordance <br /> with industry standards, and submit certifier! TAB Report. " The apparent low bidder ' s <br /> exception was stated as follows "Some air conditioning systems are shown on the plans to be a <br /> partial test and balance of that system. Balance of areas not shown on plans are not included <br /> in this price. It is anticipated that the balance of the other areas may affect the balance of the <br /> new and renovated areas. " Staff recommends that the bid be awarded to The Phoenix Agency <br /> Lze, as the only complete response meeting the specifications as set forth in the Invitation to Bid . <br /> ON MOTION by Commissioner Stanbridge , <br /> SECONDED by Commissioner Adams , the Board <br /> unanimously awarded Bid 93085 to The Phoenix <br /> Agency , Inc . in the amount of $ 19 , 075 as the only <br /> complete response meeting the specifications as set <br /> forth in the Invitation to Bid, as recommended by <br /> staff. <br /> BID DOCUMENTS WILL BE ON FILE IN THE <br /> OFFICE OF THE CLERK TO THE BOARD <br /> WHEN EXECUTED AND RECEIVED <br /> NOVEMBER 6 , 2001 ,E _ w <br /> - 71 - <br />