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York now maintains a position that certain additional and diagnosis and repair be undertaken at <br /> the County' s expense. The estimate of those costs is approximately $5 , 850 for a slide-back <br /> analysis of the chiller motor and bearing in the impeller bearing, excludinS parts and <br /> labor for any repair required. While the chiller is down, an eddy current test of the chiller <br /> condenser and evaporator tubes should be performed and would costs an additional $3-450 with <br /> a $2,250 credit for that portion that would have been covered under the proposed new service <br /> contract (a total net cost of $7,050, all excluding parts and additional repair labor) . <br /> Johnson Controls has now offered to extend their current contract through the end of this fiscal <br /> year for a negotiated price of $650 per month. This charge was established (in September) while <br /> the County was completing the bidding process. The costs associated with any needed slide= <br /> back test would then be covered under their service agreement including any labor and parts <br /> necessary to repair the deficiencies found . The eddy current test would be an additional cost not <br /> covered under the agreement, . The actual cost of the test by Johnson Controls would be <br /> estimated to be at approximately the same price quoted by York ($3 ,450) . Regardless, the <br /> agreement with Johnson Controls still would be financially advantageous over the proposal <br /> requirements now required by York <br /> RECOMMENDATION : <br /> By extending the current agreement with Johnson Controls would save the County significant <br /> front-end costs over those that would be charged by York, it is recommended that the bid award <br /> #3026 to York International be rescinded, and the current contract with Johnson Controls be <br /> extended through the end of September of 2001 . It is in the County ' s best interest to maintain <br /> the current responsibility for the machine with Johnson Controls, whether or not another firm has <br /> submitted a lower bid . <br /> ON MOTION by Commissioner Ginn , SECONDED <br /> by Commissioner Tippin , the Board unanimously <br /> approved rescinding Bid # 3026 to York International <br /> and extending the current contract with Johnson <br /> Controls through the end of September of 2001 ; as <br /> recommended by staff. <br /> EXTENSION WILL BE ON FILE IN THE <br /> OFFICE OF THE CLERK TO THE BOARD <br /> WHEN EXECUTED AND RECEIVED <br /> DECEMBER 199 2000 8K 1 16 PG 5 2 7 <br /> -43 - <br />