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Date: January 29, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From. Thomas W. Frame, General Services Director j Subject: Library Needs for Gifford Youth Activity Center BACKGROUND: At the last Public Library Advisory Board Meeting, staff was directed to place the issue of furnishing the Gifford Youth Activities Center (GYAC) with necessary furnishings, books and connection to the County's fiber optic network. Currently located within the Gifford Youth Activities Center is an area that was designated to provide library services particularly for the youth of the community. If fully stocked with complete collections, there could be 900 books for children and 3,000 books for young adults. If fiber optics were made available to the facility, the center would have access to the complete on-line reference resources available to the County's library system in addition to the printed collections. That reference data base is subscribed from the Gale Group on-line services for an annual cost of over S83,000. In addition to stocking of books and extension of fiber optics into the facility, another need that has to be addressed is the furnishing. The attached floor plan shows the basic layout of the space to be utilized along with the proposed furnishings. To accomplish the needs of the Gifford Youth Activities Center, there are several options that could be considered by the Board. OPTION I. Furnishings Furnishings at the library are purchased through a vendor that has a State contract. That vendor, R. George Si. Associates, Inc., can provide all new furnishings shown on the floor plan for a total of S35.596.27. Fiber Optic Connections Currently, the fiber optic network runs adjacent to the site and could be easily extended into the site to be connected to both the Youth Activities Center and the Aquatics Center. The primary cost is the extending of the cable itself into the site. The connection of electronics is only minor in comparison. If both the Youth Activities Center and the Aquatics Center were connected, the estimated cost would be 510,905. Books To provide a ready to go collection of books, it is desirable to obtain shelf ready" books. This means that the processing of the books has already been performed and does not require any additional processing by the library's technical staff. To provide a collection that is felt to be very adequate, the following has been suggested: Children's — 900 books at an average of S20 per book S13000 Young Adult's — 3.000 books at an average of S20 per book 560.000 Total S-5.000 FEBRUARY 5, 2002