3/13/2001 - Laserfiche WebLink

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11 S - The Board reviewed a Memorandum of March 7, 2001: DATE: March 7, 2001 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator FROM: Thomas W. Frame. General Services Director SUBJECT: Bid Authorization for Additions to Main and North County Libraries BACKGROUND: On May 23. 2000, a presentation was made by General Services concerning the amount of funding necessary for the expansion of both the Main Library and North County Library. When originally funded. there were also funds set aside for the new West County Library to be built at the Mueller Center. As architects for both the Main Library and the North County Library began to detail the needs of each library, it became apparent that insufficient funds had been initially appropnated for any of the projects including the West County Library. Additionally, it was determined that there were a number of up- grades needed at each existing library. As a result of the presentation identifying these shortfalls, the Board restructured the appropriations allocating S2.181.800 for the Main Library and S1,674.397 for the North County Library. Based on these new appropriations, the architectural contracts were revised and finalized with each architectural firm for the respective projects. •Main Library: Currentiv for the Main Library, lessmg out all accrued expenses including all contracted architectural fees, a balance of S2,004.763 remains. The projected construction budget prepared by the architect forecasts expenses of S1.730.000 with a contingency of 5200.000 for a total of $1.930.000. That is slightly less than 575.000 under estimated budget. These estimates also include the building upgrades as also approved by the Board Attached for the Board's information are floor plans for both the first and second floors indicating the expansion work to be performed, a site plan as approved by the Ciry of Vero Beach, and elevations are included to see the proposed results of the outside building envelope once construction is completed. • North County Library: Currently for the North County Library, lessing out all accrued expenses including all contracted architectural fees paid to date, a balance of 51,569.039 27 remains. The Projected construction budget prepared by the architect forecasts expenses of 51,498,436 with a contingency of 568,922 for a total of $1,567,358. When combined with architectural and engineering fees of 5203.298, the total expense is projected to be 51,770,656. That projected cost is over the original funded allocation of 51,674.397 by 596,259. These estimates also include the building upgrades as also approved by the Board. MARCH 13, 2001 -29-