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• 9.A.8 PUBLIC HEARING - ORDINANCE NO. 2001-012 AMENDING THE "LOCAL OPTION GAS TAX" ORDINANCE PROOF OF PUBLICATION IS ON FILE IN THE OFFICE OF THE CLERK FO THE BOARD Deputy County Attorney Will Collins reviewed a Memorandum of March 12, 2001: TO: The Board of County Commissioners FROM: , CWilliam G. Collins 11 - Deputy County Attorney DATE: March 12, 2001 SUBJECT: Proposed Ordinance Amendment to the Local Option Gas Tax On August 22, 2000, the Board of County Commissioners held the public hearing required every two years to discuss the method of distribution of the local option gas tax revenues pursuant to Indian River County Code Section 209.04(a). At that time representatives of the City of Sebastian appeared objecting to the practice of recalculating percentages for distribution bi-annually rather than annually. At the hearing on August 22, 2000, the Board approved the formula methodology and the new distribution percentages as recommended by staff to be effective for the fiscal year 01/02. At that time the staff was directed to research the problem and advise the Board A meeting was held October 13, 2000 on the subject of the local option gas tax. In attendance were then Chairman Adams, City Manager Terrence Moore, City Attorney Richard Stringer, Assistant County Administrator Joe Baird, Public Works Director James Davis and me. At that meeting, Public Work Director Davis expressed that he had been having difficulty getting all the information reported by the municipalities in a timely manner The ordinance requires him to certify the recalculated distributions by April 15th of each year, however last year the hearing on the matter was not held until August 22nd. While the ordinance calls for the distribution of the proceeds to become effective September 1st of each year, the recalculated distribution was not provided to the state until mid-September with an effective date of the following September 1st. The City of Sebastian representatives objected to the nearly 1 -year delay in distnbution, arguing that it was detrimental to their city which is a fast-growing municipality, with commensurate road -building needs. Parties to that meeting agreed that the distribution of proceeds should be recalculated annually per our current ordinance. It was determined that some earlier reporting timeframes, both from the municipalities and the county, would allow the goals of timely distribution to be met. Information received from the Department of Revenue indicates that they need any information about recalculated distributions at least 60 days prior to the effective date of the distribution. March 20, 2001 167 B1< 17 PG 639