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The Chairman read the above title into the record. 11.C.1. ENHANCED SECURITY FOR COURTHOUSE - SIEMENS BUILDING TECHNOLOGIES General Services Director Tom Frame reviewed a Memorandum of April 17, 2002: Date: April 17, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From: Thomas W. Frame, General Services Director /ItiLccic,/ �' Subject: Enhanced Security for Courthouse BACKGROUND: Following the attacks in New York on September 11, 2001, a task force was utilized by the Indian River County Sheriff's Department relative to security enhancements for the Indian River County Courthouse. A number of recommendations were generated for consideration. Foremost in those recommendations was an enhancement to the closed circuit TV system. That enhanced system proposed 13 additional cameras along with various controls and recorders. Star Communications has quoted a price of $34,035 for the installation of this system with county staff to provide camera installation labor. The labor work must be performed after hours or on weekends to prevent disturbances in the courtrooms. 1 his would require overtime for the county employees. We had attempted to obtain quotes from our current security provider in vain. Next we contacted Siemens Building Technologies, which is the company utilized to provide and install detention controls in the county jail. `Their quote is attached for your review. They submitted a quote that included the cost of installation of wiring and cable, which is only $2,765 more than the quote from Star Communications. By having Siemens Building Technologies install the equipment and wiring we eliminate a problem of undetermined time to finished the wiring through scheduling difficulties, we eliminate overtime costs and we obtain a system that is under warranty from camera to processor including wiring. This is an unanticipated expense, which has been identified as a needed security enhancement for the Courthouse. It was not budgeted accordingly and needs to be funded via the General Fund Contingency. RECOMMENDATION: That the Board waiver its fouual bid procedures and accept the proposal submitted by Siemens Building Technologies for the installed quotation of $36,800, the funding be authorized from the General Fund Contingency and that the Chairman be authorized to execute the Terns and Conditions of Sales Acknowledgement upon the final approval of the acicnowledgement by the County Attorney's office. April 23, 2002