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include annual maintenance costs. <br />OPTION — A: PURCHASE <br />Description I Capital Cost ($)I Remarks / Assumptions Life Cvcle Cost <br />E ui Lent Purchase Cost $8.885.92 Assume 5-vears 1 $8.885.92 <br />Annual Maintenance Cost 1 $810.00 Assume 5-vears $4.050.00 <br />Total Life Cvcle Cost I $12.935.92 <br />OPTION —B: LEASE / OWN <br />Description I Lease Cost $ Remarks / Assumptions I Life Cvcle Cost <br />I Equipment — Purchase Cost $175.95 / month Lease term 5 -years 1 $10.557.00 <br />Annual Maintenance Cost $810.00 Assume 5 -years $4,050.00 <br />I Total Life Cvcle Cost $14,607.00 <br />The Lease/Own Option will cost approximately $334.22 +i- per year ($1,671.08 over the 5 -year <br />term) more than the Purchase Option therefore the option of leasing is cost prohibitive. The total amount of <br />lease payments during the lease term will be approximately $10,557.00 as compared to the approximate <br />$8,885.92 lump sum purchase price. <br />RECOMMENDATION <br />The staff of the Department of Utility Services recommends that the Board of County Commissioners <br />approve the following: <br />a) Approved OPTION -A for the purchase of a MITA Copier model DC -3648 in the amount of <br />$8,885.92 from EGP Inc. <br />b) Approved an Annual Maintenance Agreement in the amount of $810.00 from EGP Inc. -MITA. <br />c) Allow for the Surplus of the outdated Blue line copier. <br />d) Authorize the Director of Utilities to execute all require documents. <br />LIST OF ATTACHMENTS: <br />Attachment -A Manufactures literature of a MITA model DC -3648 large format copier <br />Attachment -B Excerpt from FY 2000/2001 Budget <br />Attachment -C Equipment Purchase Price Quote from EGP Inc. -MITA. <br />ACCOUNT INFORMATION <br />Description Account No. <br />Amount <br />Purchase Price 471-235-536-066.47 <br />$8.885.92 <br />Annual Maintenance 471-235-536-066.47 $810.00 / vear <br />APPROVED FOR AGENDA: <br />BY: / l <br />James E. Chandler, C <br />Administrator <br />Indian River Co. <br />ADproved <br />Date <br />Administration <br />i J <br />Utilities <br />N <br />i�' C'' <br />Budget <br />LN <br />J <br />Legal <br />' <br />Risk Manager <br />/_I�JZ.L-tom. <br />F'Juliu=WK n OsthwMgrnN - Lau A.,= M for Blwkime Copia Mach 15. 2001 DRAFT vert buy doc <br />April 3, 2001 <br />17 <br />