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_ l�:ti on – q : PC 'RCH .ASE <br /> Descn uon Ca ttalCost ( SI -- `-"— <br /> EQ " ment - MailerRemarks Assum pons <br /> 510. 620. 00 E umalent .annual r, <br /> _ O erator Tram .- - ! Assume 4-years °—' <br /> F ua ment - Su 5165 . 00 Assume 4- 52 . 655 . OU <br /> orzDesk q ; ; , 00 years <br /> Purchase Costassume 4- , S41 ' <br /> S11 ,317.00 y ears <br /> Annual Maintenance Cost <br /> S820 . 00 Maintenance Cost increases each <br /> year at a nrox _ 10° S951 . 50 <br /> E uivalent Annual Cost <br /> 53 . 780 . 75 <br /> Option -B : RENT / OWN <br /> Descn ❑on Lease Cost ( 51 Remarks Assumptions E ut ment - Mailer ( ' ) $ 329 . 00 - month E <br /> urvalent Annual Cost <br /> Operator Trainme Lease term 4- years <br /> S 165 . 00 53 . 948 . _ _ <br /> E ut ment - Su vomDesk( * ) ! S12 . 00 ; month Assume 4- years $41 ? 5 <br /> Annual Maintenance Cost Lease term 4-vears $ ] 44 . 00 <br /> 50. 00 i Included in Lease <br /> E uivalent Annual Cost 50 . 00 <br /> ( ' ) Price guarantee from a State of Florida contract withanon-appropnanon clause at approximate interest of 6°o annus S4 133 .50 <br /> The RenUOwn Option will cost approximately 5352 . 75 per year (S 1 ,41 1 . 00 over the 4-year term ) <br /> more than the Purchase Option . Originally recommending Option-B because of the obsolescence factor, <br /> staff has deferred to OMB request for purchase . The purchase versus lease of this equipment is an <br /> unbudgeted capital expenditure . <br /> The current operating annual maintenance cost of the existm2 Pimev Bowes mail machine is <br /> 52.271 . 00 . This equipment has been frequently in repair, making the unit unreliable, matniy because of <br /> age along with general wear and tear. <br /> RECOMMENDATION : <br /> The staff of the Department of Utility Services recommends that the Board of Countv <br /> Commissioners approve the following : <br /> a ) Approved OPTION-A for the Purchase of a new Pitney Bowes Folding & Inserting <br /> Equipment. Model Series-3 Pitney Bowes Desktop Inserting System w / support desk in the <br /> amount of S 11 .317. 00 <br /> b ) Allow for the Surplus of the outdated Pitney Bowes equipment . <br /> C ) Authonze the Director of Utilities to execute the sales agreement & maintenance agreement . <br /> LIST OF ATTACIMENTS . <br /> Attachment-A Manufactures literature of a Model Series -3 Pitney Bowes Desktop Inserting System <br /> Attachment-B Pitnev-Bowes Sales Agreement & Equipment Maintenance Agreement <br /> � ACCOUNT INFORMATION <br /> Account No. Account Name <br /> 4 % I -26> -536-066 . 4 ' I UulniesCustomerService Descr-iption <br /> ---..Amount <br /> E moment Purchase <br /> -SI I . = 1 0o <br /> s <br /> JUNE 199 2001 <br /> - 93 - <br /> t <br />