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From. Thomas W. Frame, General Services Director gce,,d cc/ <br />Subject: Hot Water Boiler and Storage Tank Replacement at County Jail <br />BACKGROUND: <br />Attached is a memo from the Superintendent of Building and Grounds regarding the problem of <br />the existing boiler and storage tank at the County Jail As identified, the boiler has a leak that <br />cannot be repaired and needs to be replaced, and the storage tank is close to the same condition. <br />This is repair work that needs to proceed now as opposed to waiting until the beginning of the <br />fiscal year. Because of the need to timely replace it staff sought out quotes from vendors and <br />received two quotes and one no-quote. Industrial Engineering Company provided a low quote of <br />$21,340. The other quote was for $25,457 from Brevard Boiler. <br />This project needs to proceed forward before the boiler goes completely out. As can be seen by <br />Mr. Williams' memo the lead-time on getting the boiler and equipment requires four to six <br />weeks. Secondly, the project was not funded in this current fiscal year, but it is suggested that <br />remaining funds from the jail detention electronics be considered as a funding source to <br />authorize the boiler replacement. <br />RECOMMENDATION: <br />Considering the existing condition of the boiler acknowledging that at least three vendors were <br />solicited with two vendors returning quotes, staff recommends that the board waive the sealed <br />bid procedure and accept the low bid quote from Industrial Engineering for $21,340, and that the <br />funding come from optional sales tax funds remaining from the installation of detention <br />electronics at the jail. <br />June 4, 2002 <br />ON MOTION by Commissioner Adams, SECONDED BY <br />Commissioner Ginn, the Board unanimously (4-0, Vice <br />Chairman Tippin temporarily away from the table) accepted the <br />low bid quote from Industrial Engineering Company in the <br />amount of $21,340 for replacement of the hot water boiler and <br />storage tank at the County Jail with funding from optional sales <br />tax funds remaining from the installation of detention <br />electronics at the Jail, as recommended in the memorandum. <br />78 <br />G <br />