6/4/2002 - Laserfiche WebLink

Home Browse Search

11.C.3. ROOF REPLACEMENT AT COUNTY HEALTH DEPARTMENT BUILDING - ATLANTIC ROOFING, INC. AND GRAVES AND HALL DEMOLITION The Board reviewed a Memorandum of May 28, 2002: Date: May 28, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From Thomas W. Frame, General Services Director —,.4 aJ , c_ Subject: Roof Replacement at County Health Department BACKGROUND: Currently, Barth Construction is the general contractor for the dental clinic addition to the County Health Department building. The sub -contractor selected by Barth to do the roof is Atlantic Roofmg, Incorporated, of Vero Beach. It was recently brought to our attention that the roof adjacent to the addition is leaking and leaching into the area where the dental clinic addition is being constructed. This problem raises an issue with the contractor relative to roofing a new area that is receiving leakage from an adjacent area. While we had intended to re -roof the Health Department, we had not anticipated having to re -roof this particular roofed area of the Health Department. In attempting to determine on how to proceed, a quote was received by Barth which would be $81,896 including the County as an additional insured. Demolition was additional with that cost being $3,300 from Graves and Hall Demolition for a total cost of $85,196. If the re -roofing project was run through Barth Construction as a change order, the price is an additional $8,519.60 (10 %). Since the cost of contracting directly with Atlantic saves the County $8 519.60 directly contracting with Atlantic is the most desirable situation. The cost estimate that we had originally asked for inclusion into the sales tax funding was $75,000. Obviously, this amount is short by $ 10,196 Last Friday, Atlantic was prepared to begin the roofing of the addition but the company stated that prior to beginning, it needed to know what the County was going to do with the leaking portion adjacent to new roof work. Further, Atlantic did not wish to proceed until that problem was resolved. To avoid a work delay, we needed to make a decision on whether to proceed. Based on the circumstances I contacted Joe Baird and explained the situation and told him we needed to authorize the roof work or face a job delay. We were authorized to proceed, but need to get the Board s confirmation of this action. RE COMMENDATION: Under the circumstances that exist, affirm staff decision to proceed with Atlantic Roofmg and Graves and Hall to re -roof the Health Department for the combined price of $85,196 and authorize staff to obtain those services direct from Atlantic Roofing This action avoids a Change order cost of an additional $8,519.60, which would have been paid to Barth Construction. Funding for the additional amount over the initial $75,000 would come from sources as recommended by Budget and the Administrator's office. June 4, 2002 80