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DATE: <br />TO: <br />THROUGH: <br />FROM: <br />SUBJECT: <br />August 5, 2002 <br />Board of County Commissioners <br />James E. Chandler, County Administrator <br />Thomas Frame, General Services Dire5 r r_\) <br />J r'.' <br />Erik Olson, Utilities Director <br />Fran Powell, Purchasing Manager <br />Bid Award: IRC Bid # 5005 Annual Bid for Chlorine <br />Utilities Department / Wastewater Treatment Division <br />BACKGROUND INFORMATION <br />Bid Opening Date: <br />Advertising Dates: <br />Broadcast on DemandStar to: <br />Specification Requested by: <br />Replies: <br />BID TABULATION <br />July 22, 2002 at 2:00 P.M. <br />July 3 and 10, 2002 <br />One Hundred Ninety Seven (197) Vendors notified <br />Eleven (11) Vendors <br />Three (3) Vendors <br />Bidder <br />Items <br />Quantity <br />Unit Cost <br />Exceptions <br />JCI Jones Chemicals Inc <br />Chlonne, 150 Ib <br />cylinder <br />100 ea <br />$42.00 <br />None <br />Ft Lauderdale FL <br />Brenntag Mid -South Inc <br />Orlando FL <br />Chlonne, 150 lb <br />cylinder <br />100 ea <br />$42.00 <br />Variable Fuel <br />Surcharge: <br />$25.00 surcharge <br />per invoice <br />Allied Universal Corp <br />Miami, FL <br />Chlorine, 150 lb <br />cylinder <br />100 ea <br />$43.05 <br />None <br />RECOMMENDATION <br />Staff recommends awarding this bid as follows: <br />• Award to JCI .%nes Chemicals Inc as the lowest and most responsive bidder meeting the <br />specifications as set forth in the Invitation to Bid. <br />• Establish an Open End Contract for the period October 1, 2002 through September 30, 2003 <br />with recommended vendor. Last years expenditures totaled $40,000.00. The new year bid <br />prices reflect a 15% increase against the 2002 prices of Bid # 4018. The projected <br />expenditures for 2002 are $4,200.00. The decrease in estimated quantities is because the <br />County has converted two of its treatment facilities to an on-site generation process using salt <br />(sodium hypochlorite). The 150 lb. Cylinders of chlorine are used for maintenance purposes <br />only to control algae growth. <br />August 13, 2002 <br />18 <br />