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4 � <br /> � rt= <br /> y�^s <br /> r:� l <br /> 10 . A . COUNTY ADMINISTRATOR ' S MATTERS - MICROSOFTq <br /> Rh <br /> ENTERPRISE AGREEMENT IN <br /> IN <br /> Assistant Administrator Baird reviewed a Memorandum of June 25 , 2001 advising <br /> r�. <br /> that the Clerk of Court will be joining in this upgrade which involves a total of 510 PCs and <br /> all the networks and it will give us updates for the next three years and we will not have to <br /> purchase updates , unless we want , for another three years after that . <br /> x <br /> To: Jim Chandler <br /> »<,! <br /> County Administrator � E <br /> Thru : Joe Baird <br /> Assistant County Administrator <br /> € ' <br /> From: Dennis Belford <br /> Computer Network Support Specialist <br /> Date : June 25, 2001 <br /> 35 <br /> Re: Microsoft Enterprise Agreement <br /> �f^y <br /> Background & Description <br /> r <br /> The County must alleviate its current software situation, which is as follows : 1 ) All departments must purchase Microsoft <br /> software to comply with current usage, 2 ) Current software, Windows 95 and Office 97, must be upgraded to 2000 versions <br /> to comply with industry standards , and 3 ) All software must be upgraded on a regular basis, every 3 -4 years, to maintain <br /> standardization. Microsoft offers an Enterprise Agreement ( EA) that will satisfy all 3 of these issues. The Enterprise <br /> Agreement supplies a license and a free upgrade to whichever version of Windows and Office Professional that is available � <br /> during the 3 -year contact. At the end of the contract, the County will be able to keep its current versions for at least 3 more <br /> ; <br /> i. <br /> years before having to upgrade, making the contact a 6-year investment. Without an Enterprise Agreement, the County must <br /> individually purchase each license and upgrade following appropriate Microsoft licensing agreements. The costs are <br /> compared in the tables below for the same time period. k <br /> EA Total Cost Likelv Cost without EA <br /> EA Cost (Paid over 3 years) $340,290 Compliance & Upgrades to $ 175, 000 ; <br /> 2000 versions <br /> Upgrades for Computers not on $ 30,000 Upgrades for all Computers in $225 ,000 <br /> EA 3 -4 Years <br /> Server Upgrades $ 15 .000 Server Upgrades $ 15 ,000 <br /> z. <br /> Total $ 385 .290 Total $415 ,000 <br /> �E <br /> Overall, the Enterprise Agreement with Microsoft will alleviate our current compliance issues, standardize software for ! <br /> County computers, reduce stress and save time when dealing with future software issues, and cost less than not having the <br /> p <br /> agreement. Funds have been budgeted for the 2000/01 fiscal year and have been included in the prepared 2001 /02 fiscal year <br /> budget. <br /> 4 <br /> Staff Recommendation , <br /> 4 <br /> Staff recommends that the Board of Commissioners approves the attached Microsoft Enterprise Enrollment Form. :F <br /> Attachments <br /> �z <br /> 1 . Microsoft Enterprise Enrollment Form '; <br /> 2 . Letter from Software House International `z <br /> September 11 , 2001 <br /> tiY <br /> 40 '' <br /> w$w <br /> ,`` { PP 9 <br />