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k " <br /> Iq <br /> DATE : SEPTEMBER 11 , 2001 <br /> TO : JAMES E . CHANDLER <br /> . COUNTY ADMINISTRATOR <br /> THRU : W. ERIK OLSON, DIRECTOR <br /> DEPARTMENT OF UTILITY SERVICV// <br /> FROM : GENE A. RAUTH , OPERATION MANAGER <br /> DEPARTMENT OF UTILITY SERVICES <br /> SUBJECT : EXTENSION OF INDIAN RIVER COUNTY <br /> LABORATORY / ANALYTICAL SERVICE CONTRACT <br /> BACKGROUND : <br /> Post, Buckley, Schuh & Jernigan, Inc . (PBS &J) Analytical Services was awarded the contract for <br /> sampling, analysis and reporting for Utilities and Solid Waste Disposal District in May, 2000 by <br /> the Indian River County Board of County Commissioners . The existing contract expires <br /> September 30 , 2001 , with yearly options to renew . ( See attached contract ) . PBS &J has requested <br /> assignment of its contract with Indian River County to its sub -contractor, Test America. ( See <br /> attached letter dated 7/ 13 /01 ) . <br /> ANALYSIS : <br /> Test America Inc . , has been providing this service to the County as a sub -contractor to PBS &J <br /> Inc . ( See attached letter dated 8/ 10/01 ) . Staff has reviewed both the original bid and agreement <br /> documents , and has determined that assignment may be made solely by the Board of County <br /> Commissioners . Test America Inc . has agreed to accept and honor the assignment of the current <br /> contract, and extend the contract for an additional year. ( See attached 8 /23 /01 letter) . Staff has <br /> been working with both PBS &J and Test America since July of this year to accomplish the <br /> necessary assignment of the contract prior to the September 31 , 2001 deadline . At this time, the <br /> legal documents are being processed by PBS &J and Test America. The assignment documents <br /> are scheduled to be presented to the Board for approval during the month of October, 2001 . In <br /> order that laboratory \ analytical services are continued until assignment is accomplished, PBS &J <br /> has agreed to extend their contract for one additional month . ( See letter dated 9/ 11 /01 ) . Based on <br /> this schedule , staff is requesting Board authorization / approval to extend the PBS &J Analytical <br /> Services contract for one ( 1 ) additional month . This extension will allow staff to finalize and <br /> seek Board approval for assignment of the contract to Test America. <br /> RECOMMENDATIOnT: <br /> Staff recommends consent by the BCC to extend the Indian River County Laboratory / <br /> Analytical Services contract with PBS &J Inc . for one additional month . <br /> LIST OF ATTACHMENTS : <br /> 1 . PBS &J CONTRACT <br /> 2 . PBS &T LETTER DATED 7/ 13/01 <br /> 3 . PBS &J LETTER DATED 8/ 10/01 <br /> 4 . TEST AMERICA LETTER DATED 8/23 /01 <br /> 5 . PBS &J LETTER DATED 9/ 11 /01 <br /> SEPTEMBER 18 , 2001 <br /> - 109 - <br /> 1111 _ f <br /> 777 <br /> - M <br /> 1- 1 <br />