9/18/2001 - Laserfiche WebLink

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Commissioner Adams expressed her concerns regarding a sole source purchase and the addition of this very expensive item to the Agenda . She felt that prices are dropping and support is improving . She stated that she would be more comfortable with going to bid and having presentations from the top 3 bidders . She was aware that Supervisor Clem has worked very hard on this item and has done a tremendous job but she was not comfortable with rushing into a decision . Chairman Ginn commented that she had attended the presentations by Sequoia, as well as the presentation made by ES & S . She believed that the other systems do not compare to the system offered by Sequoia . She reminded the Board that everyone had been told about the presentations and this is really not such short notice . There will not be another Board meeting until October 2 , 2001 which would mean another delay . She also noted that Supervisor Clem is merely asking for authorization to proceed with negotiations , the contract will be brought back to the Board and Sequoia will have to be competitive in their offer . Commissioner Adams preferred to have the item published in the newspaper , and Supervisor Clem noted that it had been included in the agenda publicized for today ' s meeting . Supervisor Clem continued that she and her staff will be in an elections conference on October 2nd . She would like to get the system installed and have the training completed before the 2002 primary . There will be many changes and voter education must begin early . Chairman Ginn felt that the other systems pale by comparison with Sequoia ' s system and she was comfortable with authorizing the negotiations . MOTION was made by Commissioner Adams , SECONDED by Commissioner Macht , to go to bid . SEPTEMBER 18 , 2001 � . 45 -