9/3/2002 - Laserfiche WebLink

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7.K. FORMUNIS Software Agreement - MUNIS - BMI Asset Tracking The Board reviewed a Memorandum of August 28, 2002: DATE: AUGUST 28, 2002 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: JOSEPH A BAIRD, ASSISTANT COLJNT'Y ADMINISTRATOR &� i ) FROM: ED FRY, FINANCE DIRECTOR -�- JASON BROWN, BUDGET MANAGER SUBJECT: FORMUNIS SOFTWARE AGREEMENT BACKGROUND In May 2002, the Board of County Commissioners authorized a software agreement with MUNIS to provide a fully integrated financial software system. MUNIS included two third party software applications in the software financial system. One third party application, FORMUNIS, is for the development of foul's to be used in conjunction with the accounts payable, purchasing and payroll applications. The second third party application, BMI Asset Tracking, is to provide bar coding capabilities for the tracking of the county's fixed assets. County staff has been working with FORMUNIS to develop the purchasing forms and check formats for accounts payable and payroll. All parties have agreed on the formats and FORMUNIS has prepared a site plan for installation of their software, a master license agreement and the design specifications. The site plan includes core costs that are covered by the agreement with MUNIS In addition to the core costs, the site plan anticipates another $12,537.10 in costs for custom programming services, a workstation for the FORMUNIS application, a laser printer for the check printing, and blank check stock. Staff has reviewed all of the proposed additional costs. The workstation will provide staff with the ability to make modifications to the purchasing forms and the check formats Since the standard forms provided by FORMUNIS did not provide some of the information that staff felt was important, FORMUi\IS will customize their standard purchase order and standard check formats to meet the county s needs. Staff had anticipated the need to purchase a laser printer for printing accounts payable and payroll checks. The printer included m FORMUNIS's site plan gives us the ability to print, sign and seal payroll checks. The check stock and the toner cartridges are cheaper than what we are currently paying. No additional funding will be required for the proposed costs in this agreement. The original proposal presented to the Board included funding for hardware costs and customization services The check stock and toner cartndges will be purchased using current operating funds. September 3, 2002 39 ,, r 0