9/4/2001 - Laserfiche WebLink

Home Browse Search

Z. E. Sheriff's Department Budget Amendment FY 2000- 01 and Approval of Lease Purchase Agreement Lor a Replacement Records Management System (after-the_-faco The Board reviewed a letter of August 29 , 2001 : ,tf.PF' M FI�RC y ? f beriff CO " ` + ROY RAYMOND • INDIAN RIVER COUNTY MEMBER FLORIDA SHERIFFS ASSOCIATION MEMBER OF NATIONAL. SHERIFFSASSOCIATION 4055 41 st AVENUE VERO BEACH , FLORIDA 32960- 1808 PHONE ( 561 ) 569 -6700 August 29 , 2001 The Honorable Caroline D . Ginn, Chairman Indian River Board of County Commissioners 1840 25th Street Vero Beach , FL 32960- 3394 Re : Budget Amendment & Lease Purchase Agreement Dear Chairman Ginn : This letter is a request to amend my fiscal year 2000-2001 Operating Budget and approve a lease purchase agreement . The previous administration entered into a lease purchase agreement on September 26 , 2000, to acquire a replacement records management system . The independent auditors questioned whether the Sheriff' s Office could enter into a lease purchase agreement without BCC approval . Subsequent to fiscal year-end, it was determined that it would be better to have BCC approval . This now necessitates obtaining the Board ' s approval and performing additional accounting entries . Based upon the auditors ' suggestion, accounting entries were made to the Sheriff' s Office and BCC fiscal year 2000 financial statements . These adjustments resulted in an additional $242 , 180 . 93 being recorded as Sheriff' s Office expenditures and excess fees due to the BCC . I am requesting that the Board approve the lease purchase agreement for a replacement records management system and amend our fiscal year 2001 budget by $ 402 , 945 . 93 ( using proceeds of the lease purchase and year-end adjustments ) . The total amount of this request is in the Sheriff' s Office lease purchase escrow account and requires no additional funds form the BCC . September 4 , 2001 23 B i �' 3 0 1