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• <br />1® <br />4. COMPETETIVE SELECTION - BIDS <br />4.1. AT OR ABOVE THE MANDATORY BID THRESHOLD <br />The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this <br />manual, commodities or services having an estimated value in excess of the mandatory bid <br />threshold shall be procured through competitive sealed bidding; provided that the County <br />Administrator shall be authorized to enter into a procurement transaction up to $50,000, without <br />competitive selection, unless otherwise required by applicable law; and provided further that the <br />Board shall be authorized to approve a procurement transaction in excess of $50,000, without <br />competitive selection, unless otherwise required by applicable law. A procurement transaction <br />shall not be artificially divided so as to circumvent the mandatory bidding process. <br />4.2 BIDDING PROCEDURES <br />A. Requisition. The Originating Department shall enter an electronic requisition in <br />MUNIS for approval by the Office of Management and Budget for availability of funds. The <br />requisition shall include a description of the commodity or service Upon receipt of the approved <br />requisition, the Purchasing Division shall contact the Originating Department and provide a bid <br />number. This number shall be included on all specifications and bid documents. <br />B. Bid Documents. The Originating Department shall provide the Purchasing Division <br />with a copy of specifications and bid documents. The Purchasing Manager shall review the <br />specifications and bid documents to ensure that the specifications do not unduly restrict open and <br />free competition, and do promote standardization of commodities. <br />C. Public Notice. Public notice of the invitation for bids shall be given a reasonable <br />time prior to the date set forth in the bid documents for the opening of bids. Such notice may <br />include publication in a newspaper of general circulation and posting on the Internet. <br />D. Addenda. Addenda to the bid documents shall be provided to all bid document <br />holders of record by the Originating Department, the consultant or DemandStar (or similar <br />provider), as applicable. A copy shall be provided to the Purchasing Division for its records. <br />E. Bid Opening. <br />1. Time of Receipt. Bids must be received by the Purchasing Division no later <br />than the time and date stated in the invitation for bids. Bids received after this time shall <br />not be considered. <br />12 <br />2. Cancellation of Bids. Any time prior to the bid opening date and time, the <br />Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for <br />bids in its entirety. <br />3. Amendment or Withdrawal of Bids. <br />a. Bid Amendments Prior to Opening. Any bidder may voluntarily <br />withdraw or amend the bid at any time prior to the bid opening in person, or by <br />written notice received by the Purchasing Manager prior to the bid opening. <br />Amendments shall be forwarded to the Purchasing Division prior to bid opening, <br />sealed and identified with the bid number. <br />b Bid Amendments after Opening. After bid opening, bidders may not <br />amend their bid. Bids shall remain in effect and binding upon the bidder for a <br />period of sixty days, or such other time period specified in the bid documents. <br />4.3 AWARD <br />A. Award Authority. A bid shall be awarded by written notice to the lowest <br />13 <br />26 <br />27 <br />.7, <br />BOARD OF COUNTY COMMISSIONERS <br />INDIAN RIVER COUNTY, FLORIDA <br />Purchasing Policies and Procedures <br />Wi <br />,...:j),-� <br />�LOR1� <br />Approval Date: October 2, 2012 By: <br />4. COMPETETIVE SELECTION - BIDS <br />4.1. AT OR ABOVE THE MANDATORY BID THRESHOLD <br />The Mandatory Bid Threshold is $25,000. Except as set forth in applicable law or this <br />manual, commodities or services having an estimated value in excess of the mandatory bid <br />threshold shall be procured through competitive sealed bidding; provided that the County <br />Administrator shall be authorized to enter into a procurement transaction up to $50,000, without <br />competitive selection, unless otherwise required by applicable law; and provided further that the <br />Board shall be authorized to approve a procurement transaction in excess of $50,000, without <br />competitive selection, unless otherwise required by applicable law. A procurement transaction <br />shall not be artificially divided so as to circumvent the mandatory bidding process. <br />4.2 BIDDING PROCEDURES <br />A. Requisition. The Originating Department shall enter an electronic requisition in <br />MUNIS for approval by the Office of Management and Budget for availability of funds. The <br />requisition shall include a description of the commodity or service Upon receipt of the approved <br />requisition, the Purchasing Division shall contact the Originating Department and provide a bid <br />number. This number shall be included on all specifications and bid documents. <br />B. Bid Documents. The Originating Department shall provide the Purchasing Division <br />with a copy of specifications and bid documents. The Purchasing Manager shall review the <br />specifications and bid documents to ensure that the specifications do not unduly restrict open and <br />free competition, and do promote standardization of commodities. <br />C. Public Notice. Public notice of the invitation for bids shall be given a reasonable <br />time prior to the date set forth in the bid documents for the opening of bids. Such notice may <br />include publication in a newspaper of general circulation and posting on the Internet. <br />D. Addenda. Addenda to the bid documents shall be provided to all bid document <br />holders of record by the Originating Department, the consultant or DemandStar (or similar <br />provider), as applicable. A copy shall be provided to the Purchasing Division for its records. <br />E. Bid Opening. <br />1. Time of Receipt. Bids must be received by the Purchasing Division no later <br />than the time and date stated in the invitation for bids. Bids received after this time shall <br />not be considered. <br />12 <br />2. Cancellation of Bids. Any time prior to the bid opening date and time, the <br />Purchasing Manager may cancel or postpone the bid opening, or cancel the invitation for <br />bids in its entirety. <br />3. Amendment or Withdrawal of Bids. <br />a. Bid Amendments Prior to Opening. Any bidder may voluntarily <br />withdraw or amend the bid at any time prior to the bid opening in person, or by <br />written notice received by the Purchasing Manager prior to the bid opening. <br />Amendments shall be forwarded to the Purchasing Division prior to bid opening, <br />sealed and identified with the bid number. <br />b Bid Amendments after Opening. After bid opening, bidders may not <br />amend their bid. Bids shall remain in effect and binding upon the bidder for a <br />period of sixty days, or such other time period specified in the bid documents. <br />4.3 AWARD <br />A. Award Authority. A bid shall be awarded by written notice to the lowest <br />13 <br />26 <br />27 <br />