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CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: February 2, 2015 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator Chris Mora, Public Works Director cw,--• FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Firm Selection for RFP 2015014 — Custodial Services for County Buildings BACKGROUND: The current custodial agreement with JMC Services, Inc. expires on February 28, 2015, and a Request for Proposals (RFP) was issued to obtain services for the new term. County facilities were divided into four geographical groups and firms were asked to submit on one or more groups, with only one group to be awarded per firm. The geographical areas are: Group 1: Judicial Complex: Judicial Center, Main Library, Administration Annex Group 2: Administrative Complex: County Administration Buildings A & B, Health Department Group 3: 43rd Avenue Complex: 43rd Ave. Administration Annex, Emergency Operations Center, Traffic Operations Center, Sheriff's Administration Buildings, Sheriff's Human Resources (modular), Sheriff's Crime Scene Facility, Sheriff's Mall Office Group 4: North County Facilities: North County Library, North County Offices RFP RESULTS: Advertising Date: December 1, 2014 RFP Opening Date: January 6, 2015 at 2:00 pm DemandStar Broadcast to: 349 Subscribers Local vendors contacted by Purchasing: 35 Specifications Requested by: 37 Firms Replies: 14 Firms (one disqualified for failure to acknowledge issued addenda) ANALYSIS: A selection committee comprised of the Facilities Manager, Public Works Director, Budget Director and the Clerk of the Circuit Court Chief Deputy, Courts & Recording independently evaluated and scored the proposals, based on qualifications, staffing, references and price. These scores were compiled by 129