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RECORbS INVENTORY WORKSHEET <br />Department/Section <br />Indian River County Attorney's <br />Office <br />Location of Records <br />Room A2-612 File <br />Contact <br />Dylan Reingold, County Attorney <br />Phone No. <br />772-226-1427 <br />Records Series Title <br />Administrative Support R <br />Record/File Title <br />Schedule No. <br />GS1-SL <br />Item No. <br />3 <br />ecords <br />READ files (WGC; WKD; MEF; GG; BO) <br />Description (Contents, Purpose, and Use: Include form title and numbers, if any) <br />Duplicate copies of work product chronologically filed by originator. <br />Only used by originator for purposes of reference ease. No longer has <br />administrative value. <br />❑ Record Copy <br />File Type <br />❑ Subject <br />❑ Case/Business Activity <br />❑ Working Papers <br />® Reference <br />❑ Index <br />® Duplicate Copy <br />Cut -Off Date <br />❑ Calendar Year <br />❑ Fiscal Year <br />❑ Anniversary <br />® Continuous <br />❑ Other <br />Record Form <br />® 8-1/2" x 11" paper (letter size) <br />❑ 8-1/2" x 14" paper (legal size) <br />❑ Bound books, catalogs <br />❑ 3" x 5" Cards <br />❑ 4" x 6" Cards <br />Arrangement <br />❑ Alphabetic by <br />❑ Alphanumeric by <br />❑ Numeric by <br />• Chronological by <br />❑ Other <br />❑ 11" x 15" computer printouts <br />❑ 11" x 8-1/2" computer printouts <br />❑ Roll microfilm <br />❑ Microfiche <br />❑ Other <br />Authorization for Series <br />❑ a. Statute <br />❑ b. Regulations <br />❑ c. Administrative <br />N/A <br />(Citation) <br />❑ Computer disks <br />❑ Compact disks <br />❑ Computer tapes/cartridges <br />❑ Video tapes <br />❑ Optical disks <br />Electronic Records Filing <br />a. What is the name of the system? <br />b. Who owns the system? <br />c. <br />d. <br />e. <br />f. <br />g• <br />h. <br />What operating system is needed to retrieve and view files? <br />What application software is needed to retrieve and view files? <br />What is the file format? (.doc, .xls, .tif, .rtf, etc.) <br />What is current age of media on which records are stored? (1 year, 5 years, etc.) <br />How quickly is this information usually needed? (within minutes, days, weeks, etc.) <br />How often is this information accessed? (daily, weekly, monthly, etc.) <br />What business activity do these records support? <br />j. Are there any records related to these records? <br />k. Do you need more assistance with assessing these records? <br />Current Holdings <br />Year <br />Paper <br />Electronic <br />Type Filing Equipment Used <br />Quantity <br />(Inclusive Dates) <br />Cubic Feet <br />Bytes/Item <br />Count <br />3/2003 — 5/2010 <br />10.5 <br />file drawers <br />7 <br />30 <br />