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RECORDS INVENTORY WORKSHEET <br />Department/Section <br />Indian River County Attorney's <br />Office <br />Contact <br />Dylan Reingold, County Attorney <br />Phone No. <br />772-226-1427 <br />Location of Records <br />Room A2-612 File <br />Schedule No. <br />GSI -SL <br />Item No. <br />146 <br />Records Series Title <br />Transitory Messages <br />Record/File Title <br />Phone Message Books <br />Description (Contents, Purpose, and Use: Include form title and numbers, if any) <br />canary copy of phone messages logged by SW and NM for periods <br />from 12/2004 through 8/2009 <br />Record Copy <br />File Type <br />❑ Subject <br />O Case/Business Activity <br />❑ Working Papers <br />® Reference <br />❑ Index <br />❑ Duplicate Copy <br />Cut -Off Date <br />❑ Calendar Year <br />❑ Fiscal Year <br />❑ Anniversary <br />❑ Continuous <br />❑ Other <br />Arrangement <br />❑ Alphabetic by <br />❑ Alphanumeric by <br />❑ Numeric by <br />® Chronological by <br />❑ Other <br />Authorization for Series <br />❑ a. Statute <br />❑ b. Regulations <br />O c. Administrative <br />N/A <br />Record Form <br />0 8-1/2" x 11" paper (letter size) <br />❑ 8-1/2" x 14" paper (legal size) <br />® Bound books, catalogs <br />❑ 3" x 5" Cards <br />❑ 4" x 6" Cards <br />❑ 11" x 15" computer printouts <br />❑ 11" x 8-1/2" computer printouts <br />❑ Roll microfilm <br />❑ Microfiche <br />❑ Other <br />(Citation) <br />❑ Computer disks <br />❑ Compact disks <br />❑ Computer tapes/cartridges <br />❑ Video tapes <br />❑ Optical disks <br />Electronic Records Filing <br />a. What is the name of the system? <br />b. Who owns the system? <br />c. What operating system is needed to retrieve and view files? <br />d. What application software is needed to retrieve and view files? <br />e. What is the file format? (.doc, .xls, .tif, .rtf, etc.) <br />f. What is current age of media on which records are stored? (1 year, 5 years, etc.) <br />g. How quickly is this information usually needed? (within minutes, days, weeks, etc.) <br />h. How often is this information accessed? (daily, weekly, monthly, etc.) <br />i. What business activity do these records support? <br />j. Are there any records related to these records? <br />k. Do you need more assistance with assessing these records? <br />Current Holdings <br />Year <br />(Inclusive Dates) <br />Paper <br />Electronic <br />Type Filing Equipment Used <br />Quantity <br />Cubic Feet <br />Bytes/Item <br />Count <br />19/2004 — <br />1 <br />file drawer <br />1/2 <br />8/2005 <br />33 <br />