2003-286A - Laserfiche WebLink

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I. Television rights Any recording or taping of the event must have the prior written approval of both the Dodgers and the County, which consent may be granted, denied, or conditioned by either the County or the Dodgers at their sole respective discretion. Nothing contained herein shall be deemed or construed to require approval by either the County or the Dodgers of any recording or taping of the event . J. Concessions Concession sales and operations must have the prior written consent of the Dodgers which consent may be granted, denied, or conditioned by the Dodgers in its sole discretion. The user group will reimburse the Dodgers for any concession service costs incurred by the Dodgers , as set forth in Attachment 1 . K. Procedures 1 . A written request, approved by the user group ' s board of directors , for use must be submitted in writing on the requesting user group letterhead to the County Administrator or his designee at least one hundred twenty ( 120) days in advance of the requested use date. The request must include the following : requested date(s) of use, type of event, estimated attendance, purpose, proposed budget, including preliminary anticipated expenses and revenues , copy of section 501 (c) (3 ) status, and a listing of current board of directors and executive director. The County will coordinate with the Dodgers to obtain the written approval of the availability of the date(s) from the Dodgers . 3 . After the County Administrator or designee review, the user group will be notified in writing, within thirty (30) business days after the date the request was submitted, of the status of the request; the amount of the required security deposit ; the types and amounts of required insurance coverages ; and the date the request will be submitted for County Commission consideration. The County Administrator or designee will submit the request to the County Commission. The County Commission may approve, approve with conditions or deny the request . The approval or disapproval is at the sole discretion of the County Commission. 2 . Review and approval shall include : County Administrator, Recreation Department, Risk Management Department, Budget Department, and Finance Department, and the Indian River County Sheriff' s Office or the Vero Beach Police Department . It is the responsibility of the requesting user group to secure all appropriate approvals . 4 . Execution of an agreement between the County and the user group with respect to the use of the Stadium ; submission of proof of ability to obtain the required insurance coverages ; delivery of security deposit, and, if applicable, execution of a cash escrow agreement between the County and the user group ; and delivery of certificates of required insurance coverages . 3