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2003-163
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2003-163
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Last modified
11/15/2016 10:22:57 AM
Creation date
9/30/2015 6:38:02 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
07/08/2003
Control Number
2003-163
Agenda Item Number
7.I.
Entity Name
Homeless Assistance Center,Inc.
Subject
Agreement for Performance Measure Monitoring
Project Number
FLFL29B109002
Archived Roll/Disk#
3161
Supplemental fields
SmeadsoftID
3298
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>� a <br /> EXHIBIT 2 <br /> (From policy adopted by Indian River County Board of County Commissioners <br /> on February 19,2002) <br /> " D. Nonprofit Agency Responsibilities After Award of Funding <br /> Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. <br /> All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . <br /> Any expense not documented properly to the satisfaction of the Office of Management & Budget <br /> and/or the County Administrator may not be reimbursed . <br /> If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of <br /> Commissioners . In the event an agency provides inadequate documentation on a consistent basis, <br /> funding may be discontinued immediately. Additionally, this may adversely affect future funding <br /> requests . <br /> Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For <br /> example, no expenditures prior to October I ' may be reimbursed with funds from the following year. <br /> Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over <br /> to the next year unless expressly authorized by the Board of Commissioners . <br /> All requests for reimbursement at fiscal year end (September 30t ) must be submitted on a timely <br /> basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies <br /> advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early <br /> to mid October, since the finance department does not process checks for the prior fiscal year beyond <br /> that point . <br /> Each reimbursement request must include a summary of expenses by type . These summaries should <br /> be broken down into salaries, benefits, supplies, contractual services, etc . If Indian River County is <br /> reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the me6thod <br /> for this portion should be disclosed on the summary . The Office of Management & Budget has <br /> summary forms available. <br /> Indian River County will not reimburse certain types of expenditures . These expenditure types are <br /> listed below . <br /> a. Travel expenses for travel outside the County including but not limited to; mileage <br /> reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls . Mileage <br /> reimbursement for local travel (within Indian River County) is allowable. <br /> b . Sick or Vacation payments for employees . Since agencies may have various sick and <br /> vacation pay policies, these must be provided from other sources . <br /> c. Any expenses not associated with the provision of the program for which the County has <br /> awarded funding . <br /> d . Any expense not outlined in the agency ' s funding application. <br /> The County reserves the right to decline reimbursement for any expense as deemed necessary. <br />
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