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2003-073
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2003-073
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Last modified
9/28/2016 10:45:08 AM
Creation date
9/30/2015 6:26:23 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Change Order
Approved Date
04/01/2003
Control Number
2003-073
Agenda Item Number
7.O.
Entity Name
St. John's River Water Management District
Subject
Extend completion date to 11/30/04 for Roseland and Gifford area project
Archived Roll/Disk#
3160
Supplemental fields
SmeadsoftID
3195
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EXHIBIT "C" <br /> Comptroller Contract Payment Requirements <br /> Department of Banking and Finance, Bureau of Auditing Manual ( 10/07/97) <br /> Cost Reimbursement Contracts <br /> Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by <br /> category ( salary, travel , expenses , etc . ) Supporting documentation must be provided for each amount for <br /> which reimbursement is being claimed indicating that the item has been paid . Check numbers may be <br /> provided in lieu of copies of actual checks . Each piece of documentation should clearly reflect the dates of <br /> service . Only expenditures for categories in the approved contract budget should be reimbursed . <br /> Listed below are examples of types of documentation representing the minimum requirements : <br /> ( 1 ) Salaries : A payroll register or similar documentation should be submitted . The payroll register <br /> should show gross salary charges , fringe benefits , other deductions and net pay . If an <br /> individual for whom reimbursement is being claimed is paid by the hour, a document <br /> reflecting the hours worked times the rate of pay will be acceptable . <br /> (2) Fringe Benefits : Fringe Benefits should be supported by invoices showing the amount paid on behalf <br /> of the employee (e . g. , insurance premiums paid) . If the contract specifically states <br /> that fringe benefits will be based on a specified percentage rather than the actual cost <br /> of fringe benefits , then the calculation for the fringe benefits amount must be shown . <br /> Exception : Governmental entities are not required to provide check numbers or <br /> copies of checks for fringe benefits . <br /> (3 ) Travel : Reimbursement for travel must be in accordance with Section 112 . 061 , Florida <br /> Statutes , which includes submission of the claim on the approved State travel voucher <br /> or electronic means . <br /> (4) Other direct costs : Reimbursement will be made based on paid invoices/receipts . If nonexpendable <br /> property is purchased using State funds , the contract should include a provision for <br /> the transfer of the property to the State when services are terminated . Documentation <br /> must be provided to show compliance with Department of Management Services <br /> Rule 60A- 1 . 017, Florida Administrative Code, regarding the requirements for <br /> contracts which include services and that provide for the contractor to purchase <br /> tangible personal property as defined in Section 273 . 02 , Florida Statutes , for <br /> subsequent transfer to the State . <br /> (5 ) In -house charges : Charges which may be of an internal nature (e . g . , postage , copies , etc . ) <br /> may be <br /> reimbursed on a usage log which shows the units times the rate being charged . The <br /> rates must be reasonable . <br /> (6) Indirect costs : If the contract specifies that indirect costs will be paid based on a specified rate , then <br /> the calculation should be shown . <br /> Pursuant to 216. 346 , Florida Statutes , a contract between state agencies including any <br /> contract involving the State University system or the State Community College <br /> system, the agency receiving the contract or grant moneys shall charge no more than <br /> 5 percent of the total cost of the contract or grant for overhead or indirect cost or any <br /> other cost not required for the- payment of direct costs . <br />
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