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• • • under the EQIP program, will result in a lower overall percentages of cost - share and will increase the percentage to be paid with program funds As an example: If a grower implements an eligible practice that costs $50,000 and, for the purposes explained above, bids down the EQIP cost share to 60% ($30,000) the program payment will be 20% ($10,000) of the total project cost. Using the bid -down process, the total combined cost share received for the project was reduced to 80% or $40,000. 8.0 Application Procedure Step 1: The applicant should schedule a pre -application meeting with staff of the local delivery organization covering the County where the farm or grove is located (see Section 12 entitled "Local Program Delivery Organizations"). It would be helpful to bring a recent aerial photo showing the proposed project area, grove block orientation, and layout of the grove infrastructure (e.g., beds, ditching, pump location etc.). Your local Property Appraiser's office can provide you with the needed aerial photos. Step 2• Complete the enclosed "Application For Cost Share" (Appendix Al Form 1) and submit the application to the appropriate local delivery organization as identified in Section 12 0 below. Step 3: If the request is approved the applicant should consult with the local NRCS office (or contractor of their choice) for the development of a project plan to include the design, cost estimate, and an operation and maintenance (O&M) schedule. The project plan should then be submitted to the appropriate local delivery organization identified in Section 12 0 Step 4: A cost share agreement (to be provided by the local delivery organization) will be signed by the applicant and executed by the local delivery organization. Execution of the contract shall serve as authorization to proceed with practice implementation in accordance with the agreement. Step 5: Participant will notify program staff of project completion and schedule an inspection to verify that the practice has been installed or constructed in accordance with the project plan. Step 7: The participant will submit a ' Request for Payment" (Appendix A, Form 2), (including copies of all applicable receipts for work completed) to the appropriate local delivery organization. Step 8: The applicant will follow the O&M schedule provided for each practice. Program staff will periodically conduct site visits to verify that the O&M schedule is being followed. Program participants will be required to reimburse the state on a pro -rated basis for cost -share funding received for any practice that is improperly maintained, removed, or destroyed before the end of the maintenance penod (see Section 10.0, Maintenance Requirements). Revised 03/21/02 7