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2006-020
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Last modified
5/18/2016 9:07:34 AM
Creation date
10/1/2015 12:13:24 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/17/2006
Control Number
2006-020
Agenda Item Number
7.P.
Entity Name
State Of Florida Department of Transportation
Subject
bike path-right of way
Area
Fellsmere Road
Supplemental fields
SmeadsoftID
7172
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525010-40 <br /> CONSTRUCTION <br /> OGC - 11103 <br /> Page 3 of 12 <br /> For any amounts determined to be ineligible for federal reimbursement for which the Department has advanced payment , <br /> the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice . <br /> 4.00 Project Estimate and Disbursement Schedule : Prior to the execution of this Agreement, a project schedule of <br /> funding, shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of <br /> funding , carry out the project and shall incur obligations against and make disbursements of project funds only in <br /> conformity with the latest approved schedule of funding for the project. The schedule of funding may be revised by mutual <br /> written agreement between the Department and the Agency . If revised , a copy of the revision should be forwarded to the <br /> Department's Comptroller and to the Department's Federal-Aid Program Office . No increase or decrease shall be effective <br /> unless it complies with fund participation requirements established in Exhibit " B" of this Agreement and is approved by the <br /> Department's Comptroller. <br /> 5 .00 Records : <br /> 5 .01 Establishment and Maintenance of Accounting Records : Records of costs incurred under terms of this <br /> Agreement shall be maintained and made available upon request to the Department at all times during the period of this <br /> Agreement and for five (5) years after final payment is made . Copies of these documents and records shall be furnished <br /> to the Department upon request. Records of costs incurred includes the Agency' s general accounting records and the <br /> project records , together with supporting documents and records , of the Agency and all subcontractors performing work <br /> on the project and all other records of the Agency and subcontractors considered necessary by the Department for a <br /> proper audit of costs . If any litigation , claim , or audit is started before the expiration of the five (5) year period , the records <br /> shall be retained until all litigation , claims, or audit findings involving the records have been resolved. <br /> 5. 02 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project. <br /> Costs in excess of the latest approved schedule of funding or attributable to actions which have not received the required <br /> approval of the Department shall not be considered eligible costs. <br /> 5 .03 Documentation of Project Costs : All costs charged to the project, including any approved services contributed by <br /> the Agency or others , shall be supported by properly executed payrolls , time records , invoices , contracts or vouchers <br /> evidencing in proper detail the nature and propriety of the charges . <br /> 5 .04 Audit Reports: Recipients of Federal and State funds are to have audits done annually using the following criteria: <br /> Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number, award <br /> number and year, and name of the awarding federal agency. State awards will be identified using the Catalog of State <br /> Financial Assistance (CSFA) title and number, award number and year, and name of the awarding State Agency. <br /> In the event that a recipient expends $300 , 000 or more in federal awards in its fiscal year, the recipient must have a single <br /> or program specific audit conducted in accordance with the United States Office of Management and Budget (OMB) <br /> Circular A-133. <br /> If a recipient expends less than $300 , 000 in federal awards during its fiscal year, an audit conducted in accordance with <br /> the OMB Circular AA33 is not required . If a recipient expends less than $300 , 000 in federal awards during its fiscal year <br /> and elects to have an audit conducted in accordance with OMB Circular A-133 , the cost of the audit must be paid from <br /> non-federal funds . <br /> Reporting Packages and management letters generated from audits conducted in accordance with OMB Circular <br /> A-133 shall be submitted to the awarding FDOT office, by the recipient, within 30 days of receiving it. The aforementioned <br /> items are to be received by the appropriate FDOT office no later than 9 months after the end of the recipient's fiscal year. <br />
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