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which contains sample exercise materials and documents, can be found on ODP's Secure Portal at https:/Iodp.esportals.com or http://www.Ilis.gov. Exercise Scenarios. The scenarios used in SHSGP-funded exercises include catastrophic events, provided that they also build capabilities that relate to terrorism and based on the State or Urban Area Homeland Security Strategy and plans. Acceptable scenarios for exercises include: chemical, biological, radiological, nuclear, explosive, cyber and agricultural. Grantees that need further clarification on scenarios should consult with their State Exercise Manager for assistance and/or approval. Fifteen all-hazards National Planning Scenarios, including 12 terrorism scenarios, have been developed, and will be made available for use in national, federal, state, and local homeland security preparedness activities (See HSPD-8: National Preparedness on page 49). Citizen participation in exercises is encouraged to include backfilling non- professional tasks for first responders deployed on exercise, administrative and logistical assistance with exercise implementation, and providing simulated victims, press, and members of the public. Citizen participation in exercises should be coordinated with local Citizen Corps Council(s). If a state or urban area will be hosting an upcoming special event (e.g., Superbowl, G-8 Summit, etc.), or they anticipate that they will apply to be a venue for a future Top Officials (TOPOFF) exercise, they should plan to use SHSP or UASI funding to fund training and exercise activities in preparation for that event. All tabletop exercises (TTXs), drills, functional exercises (FEs), and full-scale exercises (FSEs) will be evaluated and performance based. An After Action Report (AAR) and Improvement Plan will be prepared and submitted to the State following every TTX, drill, FE, and FSE. AARAPs must be provided to the State within 30 days following completion of each exercise (see HSEEP Volume ll, Appendix A). All tabletop exercises ( nXs), drills, functional exercises (FEs), and full-scale exercises (FSEs) will be evaluated and performance based. An After Action Report (AAR) and Improvement Plan will be prepared and submitted to the State following every TTX, drill, FE, and FSE. AARAPs must be provided to the State within 45 days following completion of each exercise (see HSEEP Volume 11, Appendix A). Reimbursement Requirements. In order to be reimbursed the following steps must be completed: • All exercises must be posted on the National Exercise Schedule on the HSEEP web site hftps:/)hseep.dhs.gov/toolkft.htm . They must be approved by the Exercise Administrative Authority for the state before they will be eligible for reimbursement. • Submit invoices for all costs • Requests for backfill must be accompanied by proof of payment to the payee • Requests for overtime must be accompanied by timesheets; indicating the extra hours worked and proof of payment to the payee • Submit an Exercise Plan or Situation Manual along with completed After Action Report with Improvement Plan • Submit copies of the sign in sheets from the exercise D. Management and Administration - no more than 3% of each sub4ecipienrs total award may be expended on Management and Administration costs by the sub-recipients. Hiring of fult-Ume or partatime staff or contractors/consukarts: • To assist with the management of the FY 2007 SHSGP • To assist with design, requirements and the implementation of the FY 2007 SHSGP • To assist with the implementation and administration of the State Homeland Security Strategy, as it may relate to the FY 2007 SHSGP Hiring of full-time or part-time staff or contractorsiconsultants and expenses related to: • Meeting compliance reporting/data collection requirements, including data calls Development of operating plans for Information collection and processing necessary to respond to DHS/ODP data calls Overtime and backfill costs - Overtime expenses are defined as the result at personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of G&T — approved activities. Backfill Costs also called 'Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to G&T — approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FTEs) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unft(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1 :00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. 28