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If an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that particular piece of equipment. Once the tourivisual/spot inspection of equipment has been completed, the FDEM personnel will then conduct an exit conference with the grantee to review the findings. Other programmatic issues can be discussed at this tune, such as missing quarterly reports, payment voucher/reimbursement, equipment, questions, etc. Post Site Visitt FDEM personnel will review the site visit worksheet as a team and receive notes from the Financial Review Team, R applicable. Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions required or recommendations. The grantee will submit a Corrective Action Plan within a timeframe as determined by the SAA The Site Visit Worksheet, report and photographs will then be included in the grantee's file along with any documents distributed at the she visit by the grantee. III. Reporting Requirements A. Quarterly Programmatic Reoortirw• The quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 31 , June 30, September 30 and December 31 ) for the life of this contract. If a report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's reporting is current. Programmatic Reportim Schedule Reporting Period Report due to DEM no later than Janua 1 through March 31 Aril 30 A di 1 throw h June 30 July 31 Ju 1 throw h Se ember 30 October 31 October 1 throw h December 31 January 31 Programmatic Reporting: Information to Report On After the end of each reporting period, for the life of the contract, the Division will provide a Biannual Strategy and Implementation Report worksheet to the Recipient Point of Contact listed in this contract. This worksheet will contain all of the information that the Recipient needs to report on. The Recipient is to complete this worksheet in its entirety and email the finished product to the programmatic contact listed below. The first worksheet will be available after the July 1 — September 30, 2007 reporting period. B. Reimbursement Requests: A request for reimbursement may be sent to your contract manager for review and approval at anytime during the contract period. The Recipient should include the category's corresponding line Rem number in the "Detail of Claims' form. This number can be found in the °Proposed Program Budget". A line Rem number is to be included for every dollar amount listed in the "Detail of Claims" forth. C. Closeout Programmatic Reporting: The Close-out Report is due to the Florida Division of Emergency Management no later than 60 days after the contract is either completed or the contract has expired. fv. Pr rammatic Point of Contact Contractual Point of Contact Programmatic Point of Contact D. Brown FDEM Nicole Staniey FDEM FDEM 2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 (850) 414-8536 (650) 410-3457 Chanda.Bromr em.m orida.com Nicole.Stanle em.m oritla.com V. Contractual Responsibilities The FDEM shall determine eligibility of projects and approve changes in scope of work. The FDEM shall administer the financial processes. 32