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13 . In consideration for the satisfactory completion of the eligible work , identified in Attachment A - 1 and
<br /> approved by the DEPARTMENT, performed by the LU( ' AI . SPONSOR under the terms of this
<br /> Agreement, the DEPARTMENT agrees to compensate the I AWAI . SPONSOR on a cost reimbursement
<br /> basis for services rendered. All requests for reimbursement shall be made in accordance with
<br /> Attachment C (Contract Payment Requirements), attached hereto and made a part hereof, and State
<br /> guidelines for allowable costs found in the Department of I financial Services ' Reference Guide for State
<br /> Expenditures at h!Ltp ://www. fldfs.com/aadir/reference%SFg, idc . The ' Al , SPONSOR shall submit
<br /> a request for reimbursement of funds on the forms provided as Attachment t ) - I ( Request For Payment,
<br /> PARTS I — III), attached hereto and made a part hereof ' These forms may be submitted on a quarterly
<br /> basis. The term "quarterly" shall reflect the calendar quarters ending March 31 , June 30 , September 30 ,
<br /> and December 31 ; the request shall be submitted no later than thirty ( 30 ) days following the completion
<br /> date of the quarterly reporting period of each year in which the project is underway . " These forms shall
<br /> be certified as accurate by the LOCAL SPONSOR' S Project Manager and the I , OCAI , SPONSOR ' s
<br /> Project Financial Officer and submitted to the DEPARTMIXI ' as a payment request . All requests for
<br /> the reimbursement of travel expenses shall be based on the travel limits established in Section 112 . 0611
<br /> Florida Statutes . A final invoice shall be due no later than thirty ( 30 ) days Iullowing the completion date
<br /> of this Agreement. The DEPARTMENT will not release funds for construction activities until such time
<br /> as all requisite authorizations, environmental permits, and variances , including those required pursuant
<br /> to Chapters 161 , 253 , 258 and 373 , Florida Statutes, have been obtained . In such cases where
<br /> no
<br /> reimbursement is sought for a given quarter, all applicable portions of fart III of Attachment D- 1 ,
<br /> Project Progress Report must be completed and submitted .
<br /> 14 . The DEPARTMENT's Bureau of Beaches and Coastal Systems shall have thirty ( 30 ) days after receipt
<br /> of each billing to determine that the work has been accomplished in accordance with the terms and
<br /> conditions of this Agreement prior to approving the billing fur payment . It is understood and agreed
<br /> that any request for reimbursement that requires the DEPARTMENT to request additional information
<br /> of the LOCAL SPONSOR shall stop time for the DEPARTMI , NI " s review period and the clock will
<br /> not resume until such information is received as requested by the I ) EPAR ' I ' M1 ; N " I1 . Upon approval of
<br /> the payment request, the DEPARTMENT shall disburse the funds due to the LOCM , SPONSOR less
<br /> ten ( 10) percent, which shall be retained on account. The cumulative amount retained for each eligible
<br /> scope of work shall be disbursed to the LOCAL SPONSOR alter the DI ," PARTMEIN " I I has certified that
<br /> the LOCAL SPONSOR has complied with all the terms and conditions of the Agreement , all applicable
<br /> DEP permits and the applicable scope of work for said item . The DEPARTMI , NT will periodically
<br /> request proof of a transaction (invoice, payroll register, etc . ) to evaluate the appropriateness of costs to
<br /> this Agreement pursuant to State and Federal guidelines ( including cost allocation guidelines), as
<br /> appropriate. When requested, the LOCAL SPONSOR must provide the information described in this
<br /> paragraph within thirty (30) days of such request. If applicable , the I ,OCAI . SPONSOR may also be
<br /> required to submit a cost allocation plan to the DEPARTMENT in support of its multipliers (overhead ,
<br /> indirect, general administrative costs, and fringe benefits ) . All bills for amounts due under this
<br /> Agreement shall be submitted in detail sufficient for a proper pre-audit and post -audit thereof.
<br /> 15 . For the duration of this Agreement, the LOCAL SPONSOR shall submit to the DI , PARTMENT ' s
<br /> Project Manager on a quarterly basis, Attachment D- 1 , Part I 11 , Projcct Progress Report , as updates to a
<br /> project schedule, no later than thirty (30) days following the completion date of the quarterly reporting
<br /> period identified in paragraph thirteen ( 13 ). Schedules may be required to be submitted electronically in
<br /> an .MPP or tab delimited . TXT format. Information provided shall be the best available and shall
<br /> represent the most accurate forecast of future events . Specific inturmation to be included in the
<br /> quarterly report: tasks to be completed, start and finish dates , task duration , and actual start and finish
<br /> dates with actual task duration.
<br /> REMAINDER OF PAGE INTENTIONAL I , Y 1 . I " I " I ' 131 . A N K
<br /> DEP Agreement No. 071R3 , Amendment No . 1 , Page 2 of 4
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