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13. In consideration for the satisfactory completion of the eligible work, identified in Attachment A-1 and
<br />approved by the DEPARTMENT, performed by the LU('AI. SPONSOR under the terms of this
<br />Agreement, the DEPARTMENT agrees to compensate the I AWAI. SPONSOR on a cost reimbursement
<br />basis for services rendered. All requests for reimbursement shall be made in accordance with
<br />Attachment C (Contract Payment Requirements), attached hereto and made a part hereof, and State
<br />guidelines for allowable costs found in the Department of I financial Services' Reference Guide for State
<br />Expenditures at h!Ltp://www.fldfs.com/aadir/reference%SFg, idc. The 'Al, SPONSOR shall submit
<br />a request for reimbursement of funds on the forms provided as Attachment D -I (Request For Payment,
<br />PARTS I — III), attached hereto and made a part hereof 'These forms may be submitted on a quarterly
<br />basis. The term "quarterly" shall reflect the calendar quarters ending March 31, June 30, September 30,
<br />and December 31; the request shall be submitted no later than thirty (30) days following the completion
<br />date of the quarterly reporting period of each year in which the project is underway. "These forms shall
<br />be certified as accurate by the LOCAL SPONSOR'S Project Manager and the I,OCAI, SPONSOR's
<br />Project Financial Officer and submitted to the DEPARTMIXI' as a payment request. All requests for
<br />the reimbursement of travel expenses shall be based on the travel limits established in Section 112.0611
<br />Florida Statutes. A final invoice shall be due no later than thirty (30) days Iollowing the completion date
<br />of this Agreement. The DEPARTMENT will not release funds for construction activities until such time
<br />as all requisite authorizations, environmental permits, and variances, including those required pursuant
<br />to Chapters 161, 253, 258 and 373, Florida Statutes, have been obtained. In such cases where no
<br />reimbursement is sought for a given quarter, all applicable portions of fart III of Attachment D-1,
<br />Project Progress Report must be completed and submitted.
<br />14. The DEPARTMENT's Bureau of Beaches and Coastal Systems shall have thirty (30) days after receipt
<br />of each billing to determine that the work has been accomplished in accordance with the terms and
<br />conditions of this Agreement prior to approving the billing for payment. It is understood and agreed
<br />that any request for reimbursement that requires the DEPARTMENT to request additional information
<br />of the LOCAL SPONSOR shall stop time for the DEPARTMI,NI"s review period and the clock will
<br />not resume until such information is received as requested by the I)EPAR'I'M1;N"I1. Upon approval of
<br />the payment request, the DEPARTMENT shall disburse the funds due to the I,OCAI, SPONSOR less
<br />ten (10) percent, which shall be retained on account. The cumulative amount retained for each eligible
<br />scope of work shall be disbursed to the LOCAL SPONSOR alter the DI;I'ARTMEIN"I has certified that
<br />the LOCAL SPONSOR has complied with all the terms and conditions of the Agreement, all applicable
<br />DEP permits and the applicable scope of work for said item. The DEPARTMI,NT will periodically
<br />request proof of a transaction (invoice, payroll register, etc.) to evaluate the appropriateness of costs to
<br />this Agreement pursuant to State and Federal guidelines (including cost allocation guidelines), as
<br />appropriate. When requested, the LOCAL SPONSOR must provide the information described in this
<br />paragraph within thirty (30) days of such request. If applicable, the I,OCAI, SPONSOR may also be
<br />required to submit a cost allocation plan to the DEPARTMENT in support of its multipliers (overhead,
<br />indirect, general administrative costs, and fringe benefits). All bills for amounts due under this
<br />Agreement shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof.
<br />15. For the duration of this Agreement, the LOCAL SPONSOR shall submit to the I)EPARTMENT's
<br />Project Manager on a quarterly basis, Attachment D-1, Part I 11, Projcct Progress Report, as updates to a
<br />project schedule, no later than thirty (30) days following the completion date of the quarterly reporting
<br />period identified in paragraph thirteen (13). Schedules may be required to be submitted electronically in
<br />an .MPP or tab delimited .TXT format. Information provided shall be the best available and shall
<br />represent the most accurate forecast of future events. Specific inlormation to be included in the
<br />quarterly report: tasks to be completed, start and finish dates, task duration, and actual start and finish
<br />dates with actual task duration.
<br />REMAINDER OF PAGE INTENTIONAL I , Y 1.I"I'I' 131.A N K
<br />DEP Agreement No. 07IR3, Amendment No. 1, Page 2 of 4
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