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8/20/03PWDjwd/wkd RECORDS MAINTENANCE Consultant Shall a) Receive, appropriately process , and handle Florida Statutes Chapter 119 requests under the supervision of the County Project Manager and the Office of County Attorney. b) Maintain all files and distribute all documents in accordance with the requirements of the County. All original documents are to be held in the file maintained by the Consultant and turned over to the County upon completion of the file . C) Turn over all files to the County upon completion of the project . d) Make all files accessible and available to the County Project Manager during all business hours for the life of the project . PRODUCTION CONTROL : Consultant Shall a) Develop and maintain a production reporting system tracking all critical events , both scheduled and actual , for each parcel on the project . b) Report, prior to monthly production meeting on the complete status of right- of-way production on projects . A monthly production meeting with the County's Project Manager and appropriate Consultant personnel is required , as a minimum , to related current status of overall project schedules , noting exceptions and suggesting actions required to correct schedule exceptions . c) Submit appropriate documentation required to input data on production necessary to maintain the County's Right - of-way Control System in accordance with the County's policies and procedures . d) Develop and maintain a business damage reporting system , tracking all critical events , both scheduled and actual , or each parcel on the project . e) Implement a tracking system on a monthly basis to ensure proper entries and corrections have been accurately recorded in a timely manner. COUNTY RESPONSIBILITIES . a) County will furnish to the Consultant a copy of the County's Right-of-Way files for each parcel and shall meet to discuss any procedural issues with County staff. b) County will furnish any available standard forms required to carry out the technical tasks pursuant to this agreement . c) County will provide preliminary surveys of potential hazardous waste sites and coordinate with other State agencies to resolve problems relative to parcels cited as hazardous waste sites . d) County will have final review/approval of all business damage reports prior to the offer being made to business owner and prior to any settlements . e) County will prepare, upon written request, all documents that require changing . The County's Utilities Section or Public Works Department will be responsible for any and all public utility relocation . C :\DOCUME— I \Wade\LOCALS— 1 \Temp\Work Order. doc 7