2007-302 - Laserfiche WebLink

Home Browse Search

EXHIBIT 1 r J76-oaafs PROCUREMENT 02104 2 . TERM Page 2 of 7 A. Initial Term. This Agreement shall begin on date of execution and shall remain in full force and effect through completion of all services required or Term of Thirty-Six Months , whichever occurs first. Subsequent to the execution of this Agreement by both parties, the services to be rendered by the Vendor shall commence and be completed in accordance with the option selected below. (Select box and indicate date(s) as appropriate) : Q Services shall commence and shall be completed by or date of termination , whichever occurs first. Q Services shall commence upon written notice from the Department's Contract Manager and shall be completed by or date of termination , whichever occurs first. @ Other: See Exhibit "A" B. RENEWALS (Select appropriate box) : O This Agreement may not be renewed. Di This Agreement may be renewed for a period that may not exceed three (3 ) years or the term of the original contract, whichever period is longer. Renewals shall be contingent upon satisfactory performance evaluations by the Department and subject to the availability of funds . Any renewal or extension shall be in writing and shall be subject to the same terms and conditions set forth in this Agreement. C. EXTENSIONS . In the event that circumstances arise which make performance by the Vendor impracticable or impossible within the time allowed or which prevent a new contract from being executed , the Department, in its discretion , may grant an extension of this Agreement. Extension of this Agreement shall be in writing for a period not to exceed six (6) months and shall be subject to the same terms and conditions set forth in this Agreement; provided the Department may, in its discretion , grant a proportional increase in the total dollar amount based on the method and rate established herein . There shall be only one extension of this Agreement unless the failure to meet the criteria set forth in this Agreement for completion of this Agreement is due to events beyond the control of the Vendor. It shall be the responsibility of the Vendor to ensure at all times that sufficient time remains in the Project Schedule within which to complete services on the project. In the event there have been delays which would affect the project completion date, the Vendor shall submit a written request to the Department which identifies the reason (s) for the delay and the amount of time related to each reason. The Department shall review the request and make a determination as to granting all or part of the requested extension . 3 . COMPENSATION AND PAYMENT A. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Section 215.422( 14), Florida Statutes. B . If this Agreement involves units of deliverables , then such units must be received and accepted in writing by the Contract Manager prior to payments . C . Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. D. The bills for any travel expenses , when authorized by terms of this Agreement and by the Department's Project Manager, shall be submitted in accordance with Section 112 . 061 , Florida Statutes , and Chapter 3 - Travel , Department's Disbursement Operations Manual, 350-030-400 . E . Vendors providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless otherwise specified herein. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services . The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved .