2008-359 - Laserfiche WebLink

Home Browse Search

13 . As consideration for the eligible work performed by the LOCAL SPONSOR under the terms of this Agreement, the DEPARTMENT shall pay the LOCAL SPONSOR as specified herein. For satisfactory performance, the DEPARTMENT agrees to compensate the LOCAL SPONSOR on a cost reimbursement basis for services rendered. All requests for reimbursement shall be made in accordance with Attachment B ( Contract Payment Requirements), attached hereto and made a part hereof. and State guidelines for allowable costs found in the Department of Financial Services ' Reference Guide for State Expenditures at http://Nvivw. fldfs .com/andir/reference°/o5Fguide . The LOCAL SPONSOR shall submit a request for reimbursement of funds on the forms provided as Attachment C (Request For Payment, PARTS I — III), attached hereto and made a part hereof. These forms may be submitted on a quarterly basis . The term "quarterly" shall reflect the calendar quarters ending March 31 , June 30 , September 30, and December 31 ; the request shall be submitted no later than thirty (30) days following the completion date of the quarterly reporting period, of each year in , which the project is underway . These forms shall be certified as accurate by the LOCAL SPONSOR ' S Project Manager and the LOCAL SPONSOR' s Project Financial Officer and submitted to the DEPARTMENT as a payment request. All requests for the reimbursement of travel expenses shall be based on the travel limits established in Section 112 . 061 , Florida Statutes . A final invoice shall be due no later than thirty (3 0) days following the completion date of this Agreement. The DEPARTMENT will not release funds for payment until such time as all requisite authorizations and environmental permits, including those required pursuant to Chapters 161 , 253 , 258 and 373 , Florida Statutes, have been obtained . In such cases where no reimbursement is sought for a given quarter, all applicable portions of Part III of Agreement C, Project Progress Report must be completed and submitted. 14 . The DEPARTMENT's Bureau of Beaches and Coastal Systems shall have thirty (30) days after receipt of each billing to determine that the work has been accomplished in accordance with the terms and conditions of this Agreement prior to approving the billing for payment. It is understood and agreed that any request for reimbursement that requires the DEPARTMENT to request additional information of the LOCAL SPONSOR shall stop time for the DEPARTMENT' s review period and the clock will not resume until such information is received as requested by the DEPARTMENT. Upon approval of the payment request, the DEPARTMENT shall disburse the funds due the LOCAL SPONSOR less ten ( 10) percent, which shall be retained on account. The cumulative amount retained for each eligible scope of work shall be disbursed to the LOCAL SPONSOR after the DEPARTMENT has certified that the LOCAL SPONSOR has complied with all the terms and conditions of the Agreement, all applicable DEP permits and the applicable scope of work for said item. The DEPARTMENT will periodically request proof of a transaction (invoice, payroll register, etc. ) to evaluate the appropriateness of costs to the agreement pursuant to State and Federal guidelines (including cost allocation guidelines), as appropriate . When requested, this information must be provided within thirty (3 0) calendar days of such request. If applicable, the LOCAL SPONSOR may also be required to submit a cost allocation plan to the DEPARTMENT in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits) . All bills for amounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. 15 . For the duration of this Agreement, the LOCAL SPONSOR shall submit to the DEPARTMENT' s Project Manager quarterly project progress reports as updates to a project schedule, no later than thirty (30) days following the completion date of the quarterly reporting period. Schedules may be required to be submitted electronically in an .MPP or tab delimited . TXT format. Information provided shall be the best available and shall represent the most accurate forecast of future events . Specific information to be included : tasks to be completed , start and finish dates, task duration, actual start and finish dates with actual task duration . 16 . Upon completion of the PROJECT, the LOCAL SPONSOR shall submit to the DEPARTMENT a certification of completion, attached hereto as Attachment D (Completion Certification) . A final project certification inspection will be made by the DEPARTMENT within 60 days after the PROJECT is certified complete by the LOCAL SPONSOR DEP Agreement No . 071R2 , Page 3 of 8