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AVER <br /> a C'0 BOARD OF COUNTY COMMISSIONERS <br /> INDIAN RIVER COUNTY , FLORIDA <br /> z Purchasing Policies & Procedures <br /> SECTION 3 . 10 BLANKET PURCHASE ORDERS <br /> �iOR1�� <br /> Effective Date : December 9 , 2009 <br /> Date : C � C`" Approved By : �� . All Joseph A . Baird, County Administrator <br /> Section 3 . 10 BLANKET P CHASE ORDERS <br /> A . A blanket purchase order is issued for the purchase of miscellaneous items of <br /> materials , supplies , and parts , for using departments in instances where the <br /> quantity cannot be anticipated or where it is not practical or feasible to provide <br /> adequate storage . <br /> B . Requests for blanket purchase orders shall be initiated by entry of an electronic <br /> requisition into MUNIS by the using department indicating the vendor, item <br /> description , and amount being requested . Blanket orders shall then be prepared <br /> on the standard purchase order form which shall include the following <br /> information : <br /> 1 . Dates the blanket order is to be in effect . <br /> 2 . General Description of item( s ) to be purchased . <br /> 3 . Multiple line items are required where more than one account <br /> number is to be used . Each account number requires a separate <br /> line . <br /> 4 . Single Item purchases not in excess $ 1 , 000 . 00 . <br /> C . After the blanket order is issued to the vendor, the using department is authorized <br /> to place orders directly with the vendor using the purchase order number <br /> indicated . If it is found the amount of the initial blanket purchase order will be <br /> exceeded , the additional need shall be requested by the using department as a <br /> change order request to increase encumbered funds . Blanket purchase orders may <br /> be issued annually as requested by the department . If requisition is for more than <br /> $ 25 ,000 , approval will be required by the Board of County Commissioners , <br /> except in the case of items ordered as the result of a bid award or piggyback bid <br /> Item purchases of single items totaling more than $ 1 , 000 shall be on a separate <br /> approved requisition . <br /> D . The Finance Department will process for payment invoices received for deliveries <br /> so that any discounts may be obtained . It is the responsibility of the <br /> Department/Division to timely submit invoice approvals to avoid loss of any cash <br /> discounts that are made available by the vendor . Blanket purchase orders shall <br /> be effective ( only for the fiscal year for which it has been issued) up to one year <br /> as requested by the department. <br /> Page I of I <br />