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Application for Funding Assistance <br /> Florida Department of Law Enforcement <br /> [:E:dward:Byme Memorial State and Local Lave Enforcement Assistance Formula Grant Pro ram <br /> G. Conditions of Acceptance and Agreement <br /> Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies <br /> and state agencies upon signed acceptance of the subgrant award appear in this section . Upon approval of this <br /> subgrant, the approved application and the following terms of conditions wig become binding. Failure to comply with <br /> provisions of this agreement will result in required corrective action up to and including project costs being disallowed <br /> and termination of the project, as specified in item 16 of this section. <br /> 1 . All Subgrant Recipients must comply with the financial and administrative requirements set forth in the <br /> current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and <br /> Byrne Program Guidance Document as well as Florida laws and regulations including the Florida <br /> Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement Assistance <br /> Formula Grant Program, <br /> 2 Allowable Costs <br /> a. Allowance for costs incurred under the subgrant shag be determined according to the general principles of <br /> allowability and standards for selected cost items set forth in the OJP Financial Guide, U. S. Department of <br /> Justice Common Rule for State And Local Governments and federal OMB CincularA-87, "Cost Principles for <br /> State, Local and Indian Tuba/ Governments", or OMB Circular A-21, "Cost Principles for Educational <br /> Institutions ' <br /> b. AN procedures employed in the use of federal funds for any procurement shag be according to U . S . <br /> Department of Justice Common Rule for- State and Local Governments, or OMB Ckcular A- 110 and Florida <br /> law to be eligible for reimbursement <br /> 3. Reports <br /> a. Project Performance Reports <br /> ( 1 ) Reporting Time Frames: The subgrant recipient shag submit Quarterly Project Performance Reports <br /> to OCJG by February 1 , May 1 , August 1 , and within forty-five (45) days after the subgrant termination <br /> date. In addition, if the subgrant award period is extended beyond the "original" project period, additional <br /> Quarterly Project Performance Reports shag be submitted. <br /> Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in <br /> sanctions, as specified in item 16 of Section G. performance of Agreement Provisions. <br /> (2) ReportContents: Performance reports must include both required sections, the quantitative response <br /> (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect <br /> on accomplishments for the quarter, incorporate specific items specified for inclusion in performance <br /> measures, and also identify problems with project implementation and address actions being taken to <br /> resolve the problems. <br /> b. Financial Reports <br /> ( 1 ) The subgrant recipient shag have a choice of submitting either a Monthly or a Quarterly Financial Claim <br /> Report to the OCJG. Monthly Financial Claim Reports ( 1 -11 ) are due thirty-one (31 ) days after the end <br /> of the reporting period. Quarterly Financial Claim Reports (1 -3) are due thirty-one (31 ) days after the end <br /> of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim <br /> Reports shag be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) <br /> Closeout Package shag be submitted to OCJG within forty-five (45) days of the subgrant termination <br /> period. Such claim shall be distinctly identified as "final". <br /> (2) AN claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report <br /> Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall <br /> submit either monthly or quarterly claims in order to report current project costs. Reports are to be <br /> submitted even when no reimbursement is being requested. <br /> (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. <br /> FDLE Byrne Formula Grant Apprrcadon Package Grant Application <br /> Q....t:.... M 13 . 4 4 <br />